Administrative Clerk
Job Summary
As an Administrative Clerk, you will handle general clerical duties, maintain accurate filing and inventory records, and manage picking and packing so deliveries reach customers on time. You will receive and verify incoming goods for quality and quantity, reconcile any stock discrepancies, and organise storage while complying with safety standards. This role offers hands-on inventory management experience and opportunities to grow into broader administrative roles.
Responsibilities
- Receive and inspect inbound shipments and verify quantities.
- Pick, pack, and prepare orders for dispatch.
- Maintain accurate filing, digital records, and inventory levels.
- Reconcile stock discrepancies and perform regular stock counts.
- Coordinate with procurement, delivery partners, and customer service.
Required Skills
- SPM or Diploma holder
- Computer literate with Microsoft Office (Excel)
- Familiarity with inventory procedures and stock reconciliation
- Clear communication in English and Bahasa Malaysia
- Strong organizational and time management skills
Job Details
Responsibilities
Inventory & Warehouse Operations
- Receive and inspect inbound shipments, verifying quantities and quality against delivery notes and purchase orders.
- Pick, pack and prepare orders for dispatch to clinics, pharmacies and online customers, ensuring accuracy and on-time handover.
- Maintain organised storage and shelf layouts, including allocations for online marketplaces, to support fast order fulfilment.
- Perform regular stock counts and record adjustments to keep inventory levels accurate.
Administrative & Records
- Keep filing systems and digital records up to date, logging receipts, returns and stock movements in Microsoft Office applications.
- Reconcile stock discrepancies by investigating variances and recording corrective actions.
- Prepare simple inventory and activity reports to help the team monitor stock health and order status.
- Manage day-to-day clerical duties such as data entry, labeling and filing to maintain smooth operations.
Coordination, Compliance & Quality
- Work closely with procurement, delivery partners and customer service to resolve order issues and streamline handovers.
- Ensure the store is presentable and complies with health and safety standards for handling healthcare supplies.
- Identify small process improvements and share practical suggestions to reduce errors and speed up workflows.
Requirements
Qualifications & Experience
- SPM or Diploma holders; fresh graduates are welcome to apply, and candidates with minimum 2 years' experience in administrative or clerical roles are preferred.
- Malaysian citizen as stated in the role requirements.
- Available for full-time work, five days a week, with a practical, hands-on approach to day-to-day tasks.
- Previous experience in trading, logistics, retail or store operations is an advantage.
Hard Skills & Knowledge
- Computer literate with good working knowledge of Microsoft Office, especially Excel for record keeping and basic reporting.
- Familiarity with inventory procedures, stock reconciliation and simple warehouse layout principles.
- Comfortable handling goods, labelling, and basic stock packaging duties.
- Clear spoken and written communication in both English and Bahasa Malaysia.
Soft Skills & Qualities
- Strong organisational and time management skills with an ability to prioritise tasks under daily operational pressures.
- Detail-oriented mindset with a focus on accuracy and maintaining clean, compliant storage areas.
- Collaborative attitude and reliable work ethic; you will liaise with multiple teams and external partners.
- Problem-solving approach that helps you reconcile discrepancies and propose simple, practical fixes.
Compensation & Benefits
- Full-time; 5 days a week; female only
- KWSP & SOCSO
- RM 2,000 - RM2,500 per month (based on qualifications)
- Performance bonus