Events Management Intern

Responsibilities Event Coordination - Support event planning by creating timelines, run sheets and task lists for each event phase. - Prepare event materials, signage and attendee packs, ensuring accuracy and timely delivery. - Draft client and internal briefings and follow up on action items to keep projects on schedule. - Update shared calendars and checklists to keep the team aligned on deadlines. Vendor & Client Operations - Contact suppliers and vendors via email and phone to request quotes and confirm bookings. - Maintain a vendor database and help process simple purchase orders and invoices. - Track small budgets and expense receipts for reconciliation after events. - Assist client communication by preparing status updates and meeting notes. On-site Logistics & Support - Assist with venue setup, equipment placement and supplier coordination on event days. - Manage registration desks and guest lists, handling check-in and basic attendee queries. - Troubleshoot common on-site issues and escalate technical problems to the right team member. - Collect basic post-event feedback and help compile a short learnings summary. Requirements Qualifications & Experience - Pursuing or recently completed a diploma or degree in Events, Marketing, Communications or a related field. - No prior work experience required, suitable for fresh graduates and final-year students. - Available for flexible hours, including evenings and weekends when events occur. - Able and willing to travel to event sites and work on-site as needed. Hard Skills & Knowledge - Familiarity with Event Management and Administrative Support tasks, including scheduling and basic documentation. - Proficient with Microsoft Office and Google Workspace for planning and reporting. - Basic knowledge of social media posting and simple registration or ticketing tools is a plus. - Comfortable handling basic budgeting, receipts and simple invoice tracking. Soft Skills & Qualities - Clear communicator who can follow instructions and update stakeholders concisely. - Organised with strong attention to detail and an ability to prioritise tasks under time pressure. - Calm and practical when solving on-site problems, with a collaborative team mindset. - Reliable, punctual and eager to learn from hands-on event work.