Events Executive

Event Operations - Build and maintain clear run sheets, floorplans and production schedules for conferences, gala dinners, product launches, brand activations and team-building programmes. - Own on-site execution: manage setup, rehearsals, registration, backstage flow and dismantling to keep events on time and calm. - Coordinate AV, staging and equipment handoffs with production partners to reduce technical risk during shows. - Supervise on-site crews and provide practical troubleshooting when issues arise to protect the guest experience. Client & Vendor Management - Take clear client briefs, translate requirements into delivery plans and provide timely status updates throughout the project. - Source, negotiate and manage relationships with venues, AV partners, entertainers and other suppliers to secure value and reliability. - Prepare polished proposals and quotations that reflect scope, cost and timelines, then follow through to client sign-off. - Maintain vendor contact lists and post-event feedback so future bookings run smoother and costs are predictable. Production Administration - Maintain budget trackers, purchase orders and event reports to ensure projects stay on budget and documented. - Produce post-event summaries with learnings and recommendations to improve repeatability and reduce last-minute issues. - Use project checklists and task trackers to manage multiple events concurrently with clear ownership and deadlines. - Support creative and production teams by translating concepts into practical show flows and technical requirements. Qualifications & Experience - Diploma or degree in Event Management, Hospitality, Marketing, Communications, Business or a related field is preferred. - Previous experience in events, hospitality, entertainment, production or experiential marketing is advantageous but not mandatory. - Fresh graduates with strong initiative and a positive, hands-on attitude are encouraged to apply. - Willingness to work flexible hours and travel across Malaysia and internationally when events require it; valid driving licence and access to personal transport are a plus. Hard Skills & Knowledge - Good command of English, both written and spoken; ability to communicate in Bahasa Malaysia or Mandarin is a plus. - Competent in Microsoft Office, especially PowerPoint, Excel and Word, and comfortable preparing proposals, budgets and production timelines. - Familiarity with event production basics including audiovisual equipment, staging, lighting and show management. - Experience with Canva, AI productivity tools or project management platforms will help you move faster day-to-day. Soft Skills & Qualities - Genuine passion for live events and experiential marketing, with a hands-on, service-focused mindset. - Strong organisational skills, multitasking ability and time management to handle multiple projects without dropping details. - Confident communicator who works well independently and as part of a small team, and who maintains professional composure under pressure. - Punctual, reliable and honest in all dealings, with the resilience to adapt when event plans change at short notice.