Business Administrator

Administrative & Operational Support: Provide administrative and operational support to the Business Development Department. Manage departmental correspondence, emails, calendars, appointments, and meeting schedules. Prepare and process internal and external forms and supporting documents in a timely manner. Assist in overseeing document dispatch as required. Client Correspondence & Follow-Ups: Assist with client account handovers from BD Executives once deals are agreed upon, ensuring smooth coordination and administrative follow-through. Liaise with clients to follow up on signed contracts, payment receipts, pending information, and enquiry status updates. Respond to incoming phone calls and provide prospective clients with a concise overview of the company’s services. Quotations, Invoices & Proposal Documentation: Prepare and send client quotations and invoices based on information provided by BD Executives. Assist in preparing and compiling business proposals, tender documents, and meeting materials. Meetings & Internal Communication: Participate in client briefings, kickoff meetings, and project alignment sessions, take notes, and share key information, project requirements, and timelines with the BD team. Coordinate with the Business Development, Creative, and Operations teams to support client communications, proposal timelines, and client requirements. Data Entry, Record Management & Ad Hoc Support: Perform data entry and keep company tracking sheets updated with client details, interaction histories, and payment statuses. Provide support with ad-hoc tasks as required by management. Requirements: - Diplomas or Bachelor’s degree in Business Management, Administration, Communications, Marketing, or a related field. - 1-2 years of relevant experience in a sales support, administrative, or customer service role. (Fresh graduates are welcome to apply!) - Proficient in English and Malay (spoken and written). - Proficient in Microsoft Office Suite, Google Workspace, and any project management tools. - Strong organizational and time-management skills. - Excellent written and verbal communication abilities. - Detail-oriented with strong problem-solving skills. - Possessing a valid driving licence and own car is an advantage.