HR Admin Executive

Job Overview We are looking for a highly organized, proactive, and meticulous HR cum Administration Executive to join our team at our Headquarters in Ampang. In this role, you will play a key part in overseeing core Human Resource functions, maintaining smooth office administration operations, and providing operational and sales support when required. Location: Ampang (HQ) Joining Date: 2nd November 2026 (Monday) Basic Salary: RM 3,200 – RM 3,600 per month Sales Commission: 5% – 10% Language(s) Required: English, Mandarin, Malay (Knowledge of additional languages is an added advantage) Key Responsibilities HR Responsibilities (Primary Focus) - Recruitment & Selection: Source, screen, interview, and select suitable candidates to fulfill organizational staffing needs. - Onboarding & Offboarding: Manage end-to-end employee onboarding (orientation, setup) and offboarding (exit interviews, handovers, documentation). - Payroll & Benefits Administration: Process monthly payroll accurately, manage leave records, claims, and employee benefits. - Employee Performance Management: Assist in setting up performance appraisal processes, tracking KPIs, and conducting reviews. - Employee Relations & Discipline: Handle grievances, maintain workplace discipline, and ensure fair enforcement of company rules. - Training & Development: Identify training needs, organize learning programs, and monitor employee development. - Employment Law & Compliance: Ensure all HR policies and practices comply with local labor laws and statutory requirements. - Workforce Planning & Strategy: Support management with workforce planning and HR strategy execution. Administration Responsibilities (Secondary Focus) - Document & Records Management: Maintain orderly filing, corporate records, and internal documentation. - Office & Facilities Management: Oversee daily office operations, utilities, maintenance, and supplies. - Purchasing & Expense Administration: Manage procurement for office supplies/equipment and keep track of administrative expenses. - Meeting Coordination & Follow-up: Organize internal/external meetings, prepare agendas, record minutes, and follow up on actionable items. - Company Activities & Events: Assist in planning and executing company events, team-building activities, and staff gatherings. - Correspondence & General Administration: Handle daily incoming/outgoing communication, emails, mail, and administrative reporting. Operational & Sales Support (Tertiary Focus) - Cross-Department Coordination: Facilitate smooth communication and operational workflow across departments. - Lead Follow-Up & Sales Assistance: Communicate professionally with prospective students/clients, follow up consistently on assigned leads, and identify enrolment opportunities. - Enrolment & Student Support: Assist with enrolment and registration processes, support existing students, and assist with program renewals. - Lead Handling: Effectively handle routine enquiries and smartly escalate qualified prospects to Sales Consultants when appropriate. Requirements - Education & Credentials: Candidate must possess at least a Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field. - Technical Proficiency: Hands-on experience with HRIS/Payroll software such as HR2000, Kakitangan, Swingvy, PayrollPanda, SQL Payroll, BrioHR, or equivalent cloud-based systems. - Problem-Solving & Analytical Mindset: Meticulous in analyzing internal and external issues, identifying root causes, and recommending practical solutions. - Policy Enforcement & Integrity: Determined to enforce company policies and procedures fairly, professionally, and consistently. - Proactive & Independent: Plans ahead, anticipates potential problems, and takes initiative without requiring constant reminders.