HR & Admin Executive

Job Responsibilities Recruitment & Talent Acquisition - Manage the end-to-end recruitment process, including job postings, resume screening, candidate sourcing, interview coordination, and offer preparation. - Liaise with hiring managers and recruitment agencies to fulfil manpower requirements. - Maintain recruitment records and monitor hiring progress to ensure timely placement of candidates. Employee Relations & HR Operations - Handle employee onboarding, orientation, probation reviews, confirmation, resignation, and exit processes. - Maintain and update employee personal files, HR databases, attendance, leave records, and employment documentation. - Address employees’ HR-related enquiries and support the implementation of HR policies and procedures. Compensation & Benefits - Assist in monthly payroll preparation, overtime calculations, claims processing, and attendance verification. - Administer employee benefits, insurance, medical coverage, and staff welfare programmes. - Ensure HR documentation and practices comply with applicable Malaysian employment laws and statutory requirements. Training & Development - Coordinate employee training programmes, internal workshops, and external training arrangements. - Maintain training records and assist in identifying employee development needs. - Support employee engagement initiatives and performance management activities. HR Reporting & Documentation - Prepare monthly HR reports, recruitment updates, headcount reports, and employee turnover statistics. - Monitor recruitment KPIs and HR administrative performance. - Develop and maintain HR forms, trackers, standard operating procedures, and personnel documentation. General Administration - Manage office supplies, company assets, administrative documentation, and general office operations. - Coordinate asset tagging, equipment allocation, and maintenance records. - Provide administrative support to management and other departments as required. Requirements Qualifications: - Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field. - Minimum 1–2 years of relevant HR and Administration experience. - Basic knowledge of employment laws and HR practices. - Proficient in Microsoft Office applications. - Good communication, interpersonal, and organizational skills. - Ability to maintain confidentiality and handle sensitive information professionally. - Able to work independently and manage multiple tasks effectively.