Finance Admin
Job Summary
We are looking for a Finance Admin to support our day-to-day finance operations, including quotations, billing and invoicing, accounts receivable, collections, accounts payable, payments, and bank reconciliation. You will work closely with our Finance team and other departments to ensure our financial processes run smoothly and accurately. This is a fully on-site position with flexibility to work remotely after 12 months.
Responsibilities
- Manage quotations and billing
- Handle accounts receivable and collections
- Process accounts payable and payments
- Perform bank reconciliations and general finance support
Required Skills
- Diploma or Bachelor's Degree in Accounting, Finance, or Business
- 1–2 years of finance/accounting experience
- Proficient in Microsoft Excel or Google Sheets
- Good command of English and Bahasa Malaysia
Job Details
WHAT YOU'LL BE DOING
Quotations & Billing
- Prepare and issue quotations based on approved media plans, pricing and client requirements.
- Prepare and issue invoices, including monthly retainer billing.
- Verify billing details, taxes, discounts, management fees and payment terms.
- Handle billing queries, discrepancies, credit notes and invoice adjustments.
Accounts Receivable & Collections
- Monitor outstanding invoices and client account balances.
- Prepare Statements of Account (SOA) and follow up on overdue payments.
- Record and allocate payments received.
- Reconcile client accounts and resolve payment discrepancies.
Accounts Payable & Payments
- Verify supplier invoices, POs and supporting documents.
- Prepare payment schedules and process supplier payments.
- Manage and process staff claims.
- Maintain accurate records of payments and supporting documents.
General Finance Support
- Perform daily bank reconciliations.
- Maintain accurate and up-to-date financial records.
- Assist with month-end closing and account reconciliations.
- Update billing and finance trackers.
- Perform other finance-related duties as assigned by the Finance Manager.
REQUIREMENTS & QUALIFICATIONS
- Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 1–2 years of experience in finance, accounting, finance administration, or a similar role.
- Good understanding of basic finance and accounting processes, including invoicing, Accounts Receivable (AR), Accounts Payable (AP), and bank reconciliation.
- Able to work independently, manage multiple tasks, and meet deadlines with minimum supervision.
- Mature, organised, analytical, and able to communicate effectively with internal teams and clients.
- Strong attention to detail and accuracy when handling financial information and documentation.
- Good command of English and Bahasa Malaysia, both spoken and written.
- Proficient in Microsoft Excel or Google Sheets; experience with accounting software is an added advantage.
- Experience in an advertising, marketing agency, or service-based business environment will be an added advantage.
- This is a fully on-site position, with flexibility to work remotely upon completion of 12 months of employment.