Mandarin Admin Assistant
Job Summary
This role involves managing front-desk operations, including welcoming visitors and handling phone inquiries professionally. The candidate will provide comprehensive administrative support, such as document preparation, record filing, and office supply management. Additionally, the position supports HR and finance departments with attendance tracking and general clerical tasks.
Responsibilities
- Manage reception and visitor greetings
- Perform general administrative and clerical duties
- Coordinate office supplies and facility maintenance
- Support HR and Finance departments
Required Skills
- Fluent in Mandarin, English, and Bahasa Malaysia
- Proficient in Microsoft Office
- Degree in Business or related field
- Strong organizational and multitasking skills
Job Details
Responsibilities:
- Greet and welcome visitors, clients, and guests professionally.
- Answer, screen, and forward incoming phone calls.
- Handle walk-in inquiries and direct visitors to the appropriate department.
- Maintain cleanliness and organization of the reception area.
- Receive and distribute incoming mails, parcels, and deliveries.
- Manage meeting room bookings and preparation.
- Provide general administrative and clerical support.
- Prepare letters, reports, memos, and other documents.
- Maintain proper filing systems for company documents and records.
- Monitor and order office supplies and pantry items.
- Assist in data entry and updating company records.
- Coordinate with vendors, suppliers, and service providers.
- Support HR and finance department in administrative matters.
- Assist in staff attendance tracking and leave record updates.
- Handle company utility payments, courier arrangements, and office maintenance coordination.
Requirements:
- Degree in Business Administration, Psychology, Counseling or related field.
- Fresh graduates are encouraged to apply.
- Good communication skills in Mandarin, English and Bahasa Malaysia.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Good interpersonal skills and professional appearance.
- Responsible, organized, and able to multitask.