Admin Assistant
Job Summary
We are seeking a Reception & Administrative Assistant to manage front desk operations, handle communications, and provide general administrative support. The ideal candidate will maintain a professional environment, assist HR and finance teams, and ensure smooth office functioning. Strong organizational skills and proficiency in Microsoft Office are essential for this role.
Responsibilities
- Greet visitors and manage front desk operations
- Handle incoming calls, mail, and courier services
- Support HR and finance teams with data entry and filing
- Coordinate office supplies, maintenance, and meetings
Required Skills
- SPM qualification or equivalent
- Strong interpersonal and customer service skills
- Proficiency in Microsoft Office applications
- Good organizational and time-management skills
Job Details
Greet and assist visitors, clients, and staff in a courteous and professional manner.
Answer, screen, and direct incoming calls promptly.
Maintain a clean, organized, and professional front desk area.
Handle incoming and outgoing mail, courier services, and company documents, ensuring proper tracking and timely distribution.
Maintain accurate records of document movement and courier logs.
Assist with scheduling meetings, appointments, and conference room bookings.
Prepare and update documents, reports, and correspondence.
Support HR and finance teams with basic data entry and filing tasks.
Liaise with vendors and service providers for billing, office supplies, and maintenance needs.
Monitor office facilities, report maintenance issues, and coordinate repairs or cleaning services.
Ensure office supplies are stocked and equipment is in good working condition.
Assist in organizing company events, meetings, and staff activities.
Requirements:
Possess at least a SPM qualification or equivalent.
Demonstrated ability to communicate effectively, with strong interpersonal and customer service skills.
Professional demeanor and well-presented appearance at all times.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills with the ability to multitask, prioritize, and manage time efficiently.
High level of integrity and discretion in handling confidential documents and information.
Ability to work independently as well as collaboratively within a team environment.
Knowledge of Mandarin will be considered an added advantage.
Prior experience in reception, courier/document handling, or administrative support roles will be viewed favorably.