Project Assistant
Job Summary
We are looking for a highly organized and detail-oriented Project Assistant to support our project management team. In this role, you will be responsible for administrative coordination, documentation, and communication to ensure the smooth execution of projects. You will act as the central point of contact for project information, helping to keep teams aligned and deadlines on track.
Responsibilities
- Assist Project Manager with plans, schedules, and budgets
- Maintain and update project documentation and reports
- Coordinate communication between internal teams and stakeholders
- Track project expenses and manage databases
Required Skills
- Project administration
- Documentation and reporting
- Communication and coordination
- Data and resource management
Job Details
Project Administration & Support
- Assist the Project Manager in developing project plans, schedules, and budgets.
- Maintain and update project documentation, including meeting minutes, action logs, and risk registers.
- Prepare and distribute internal and external reports, presentations, and project status updates.
- Monitor project timelines and flag potential delays or risks to the Project Manager.
Communication & Coordination
- Act as a liaison between internal teams, clients, and external stakeholders.
- Schedule and coordinate project meetings, workshops, and conference calls.
- Draft and edit correspondence, memos, and project-related communications.
- Ensure all stakeholders are informed of project milestones and changes.
Data & Resource Management
- Track project expenses and assist with invoice processing and purchase orders.
- Maintain project databases and filing systems (both physical and digital).
- Organize and manage project documentation on shared drives/cloud platforms (e.g., SharePoint, Google Drive).
- Assist in resource allocation and tracking of team availability.