Company Secretary Executive
Job Summary
We are seeking a Company Secretary Executive to manage statutory and corporate documents, ensure regulatory compliance, and maintain accurate records. The ideal candidate will assist in drafting resolutions, liaise with auditors and regulators, and support administrative processes. A degree in Business Studies, Administration, Management, ICSA, or an equivalent qualification with at least 1 year of relevant experience is required.
Responsibilities
- Prepare and submit statutory and corporate documents
- Draft and review resolutions and annual returns
- Maintain accurate statutory records and compliance registers
- Liaise with auditors, regulators, and external parties
- Support secretarial process improvements and billing coordination
Required Skills
- Degree in Business Studies, Administration, Management, or ICSA
- Minimum 1 year corporate secretarial experience
- Proficiency in Microsoft Word and digital compliance tools
- Strong command of English and Bahasa Malaysia
- Good knowledge of the Companies Act 2016
Job Details
Ensure timely preparation, submission, and delivery of statutory and corporate documents to clients and regulators.
Assist in drafting, reviewing, and filing resolutions, annual returns, and other statutory documents.
Maintain and update statutory records, registers, and compliance documents accurately and punctually.
Liaise with auditors, regulators, and external parties on compliance and governance matters.
Support management in planning and implementing improvements to secretarial processes and systems.
Provide guidance to junior staff or interns on routine secretarial tasks.
Ensure billing and documentation are issued on time with no omissions, coordinating closely with finance.
Perform other ad-hoc secretarial and administrative duties as assigned by management.
Requirements:
Candidate must possess a Degree in Business Studies/Administration/Management, ICSA, or equivalent professional qualification.
Minimum 1 year of working experience in corporate secretarial roles.
Skilled in word processing; proficient with Microsoft Word and familiar with digital compliance tools.
Excellent command of English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.
Good knowledge (theory and practical) of the Companies Act 2016 and corporate secretarial practices.
Strong interpersonal skills with the ability to communicate effectively with clients, directors, and regulators.
Good working attitude, willingness to learn, and ability to work independently with minimal supervision.
Detail-oriented, organized, and able to manage multiple deadlines.