AI Startup Admin

Requirements Admin Executive – Think AI (M) Sdn Bhd Salary: RM2,000 – RM2,500/month Location: Kuala Lumpur Working Hours: 9:00 AM – 5:00 PM Working Arrangement: Work From Home (WFH) – will be called to the office occasionally when required Experience: 1–2 years Main Responsibility Support Think AI (M) Sdn Bhd's daily administration and help coordinate information, documents, meetings and follow-ups between management and different departments. The main goal is simple: Keep things organized, make sure information reaches the right person, and make sure important tasks don't get forgotten. Job Scope Administration & Documentation - Handle Think AI (M) Sdn Bhd's daily administration and documentation. - Prepare quotations, invoices and basic company documents. - Organize and maintain company files and records. - Maintain spreadsheets and internal tracking records. - Handle basic payment, invoice and receipt records. - Follow up on outstanding payments when required. Internal Coordination - Coordinate information and tasks between different departments. - Communicate management instructions to relevant team members. - Follow up on pending tasks, deadlines and outstanding matters. - Collect updates from different departments when required. - Highlight overdue or important matters to management. Meetings & Follow-Up - Arrange internal meetings. - Prepare documents and materials before meetings. - Take clear meeting minutes. - Record decisions, action items, person-in-charge and deadlines. - Distribute meeting notes to relevant team members. - Follow up on action items after meetings. Management Support - Assist management with reports, documents and preparation. - Help organize schedules, meetings and company activities when required. - Prepare simple summaries or updates for management. - Support general day-to-day company operations. Requirements - 1–2 years working experience in Admin, Operations, Coordination or similar positions. - Able to speak, read and write English, Bahasa Malaysia and Mandarin Chinese. - Good communication and organizational skills. - Comfortable communicating and coordinating with different departments. - Good knowledge of Microsoft Office / Google Workspace. - Able to prepare clear documents, spreadsheets and meeting minutes. - Responsible and good at following up on tasks. - Detail-oriented and organized. - Able to work independently from home. - Comfortable learning new software and AI tools. - Willing to come to the office occasionally when called upon or when required.