Mandarin Administrative Intern
Job Summary
This internship position involves providing comprehensive administrative and clerical support to ensure smooth office operations. The ideal candidate will assist in managing reception duties, handling office documentation, and coordinating with various departments. Proficiency in Mandarin, English, and Malay is required to facilitate effective communication within the business environment.
Responsibilities
- Handle reception and visitor management
- Perform general clerical and administrative duties
- Manage office supplies and meeting room bookings
- Support HR and Finance departments
Required Skills
- Mandarin, English and Malay proficiency
- Microsoft Office skills
- Strong organizational skills
- Effective multitasking ability
Job Details
Responsibilities:
- Greet and welcome visitors, clients, and guests professionally.
- Answer, screen, and forward incoming phone calls.
- Handle walk-in inquiries and direct visitors to the appropriate department.
- Maintain cleanliness and organization of the reception area.
- Receive and distribute incoming mails, parcels, and deliveries.
- Manage meeting room bookings and preparation.
- Provide general administrative and clerical support.
- Prepare letters, reports, memos, and other documents.
- Maintain proper filing systems for company documents and records.
- Monitor and order office supplies and pantry items.
- Assist in data entry and updating company records.
- Coordinate with vendors, suppliers, and service providers.
- Support HR and finance department in administrative matters.
- Assist in staff attendance tracking and leave record updates.
- Handle company utility payments, courier arrangements, and office maintenance coordination.
Requirements:
- Currently pursuing a Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
- Strong interest in business operations and administration.
- Good communication and interpersonal skills.
- Basic knowledge of Microsoft Office (Excel, Word, PowerPoint).
- Detail-oriented, organized, and able to multitask.
- Proactive attitude with willingness to learn.
- Ability to work independently and in a team environment.
- Able to speak in Mandarin, English and Malay.
- Last semester is preferable.