Admin & Business Intern

Job Description Administration and Documentation - Support general office administration, scheduling, data entry, filing, and record keeping. - Organise physical and digital documents, including shared folders and server files. - Prepare simple documents, spreadsheets, reports, presentations, meeting minutes, and follow-up lists. - Assist with ISO documents, forms, checklists, procedures, and audit records. AI and Digital Productivity - Use approved AI tools to assist with writing, summarising, research, reporting, presentations, and content preparation. - Learn how to write effective prompts and improve AI-generated results. - Review and check all AI-assisted work before it is used. - Follow company rules on confidentiality, data protection, and responsible AI use. Operations and Team Support - Help track tasks, supplies, inventory, purchasing, and supplier follow-ups. - Support meetings, events, workshops, clinic visits, and other company activities. - Assist different teams, including production, design, sales and marketing, and IT, when required. - Help improve simple work processes, filing systems, and administrative workflows. Production and 3D Printing Support - Assist with simple hands-on tasks such as preparing, checking, labelling, packing, sorting, and organising materials. - Support basic 3D printing, file preparation, print monitoring, and post-print handling under supervision. - Assist with basic 3D design preparation and digital file organisation where required. Sales, Marketing and IT Support - Help prepare simple marketing collateral, presentations, product information, social media content, and event materials. - Help to generate packing list and invoices. - Maintain customer records, contact lists, and sales follow-up information. - Help on leads generation both online and cold call efforts for event participation and doctors sales appointment. - Assist with basic computer, printer, software, shared-folder, and digital-system support. Job Requirements - Currently pursuing Diploma or Degree in Office Administration, Secretarial Studies, Business Administration, Business Management, Information Management, Marketing, IT, or a related field. - Students from other courses who are interested in administration and business operations are also welcome. - No formal working experience is required. - Comfortable using Microsoft Office, Google Workspace, or similar tools. - Interested in learning how to use AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, Canva AI, or similar platforms. - Organised, responsible, detail-oriented, and willing to learn. - Able to communicate clearly and work well with different team members. - Willing to assist with both office work and basic hands-on operational tasks. - Able to maintain confidentiality when handling company, customer, employee, clinic, or patient-related information. - Basic knowledge of Canva, social media, 3D printing, design software, or IT support will be an advantage but is not compulsory. What We Provide - On the job training and guidance in administration, ISO documentation, AI tools, production, and 3D printing. - Practical exposure to healthcare, dental, and digital production operations. - Opportunities to work with different departments and support real business projects. - Guidance on responsible AI use, confidentiality, accuracy, and data protection. - Opportunities to build experience in reports, presentations, marketing materials, documentation, and process improvement.