Account Assistant
Job Summary
Account Assistant responsible for accounts payable and payment operations, including invoice verification, payment execution, and vendor reconciliation. The role also supports month-end closing, tax compliance, petty cash, staff claims processing, and capex recording for solar projects. It requires handling financial records and coordinating with vendors and auditors effectively.
Responsibilities
- Process invoices and perform 3-way matching
- Execute payments and manage vendor reconciliation
- Support month-end closing and audit activities
- Handle petty cash, staff claims, and capex recording
Required Skills
- Accounts payable experience
- GST/SST compliance knowledge
- Vendor communication
- Attention to detail
Job Details
Account Assistant responsible for accounts payable and payment operations, including invoice verification and matching, executing payments, vendor reconciliation, month-end closing support, tax compliance (GST/SST), petty cash and staff claims processing, capex recording for solar projects, and supporting auditors.
Requirements:
Invoice Processing:
- Receive, verify, and record supplier/vendor invoices.
- Check against PO (Purchase Order), DO (Delivery Order), and contract terms (3-way matching).
- Match payments to invoices (avoid unapplied receipts).
- Flag discrepancies for management review.
Payment Execution:
- Prepare payment vouchers (cheques, bank transfers, online payments).
- Schedule payments to optimize cash flow.
- Ensure approvals follow the company’s Delegation of Authority (DOA).
- Maintain supplier records in accounting system.
- Communicate with vendors about invoice status, missing documents, or payment delays.
- Help with vendor reconciliation.
Month-End Closing Support:
- Accrual entries (expenses incurred but not yet invoiced).
- AP aging report (to track outstanding payables).
- Support auditors with payment records and debtor confirmations.
- GST/SST compliance.
- Petty cash & staff claims.
- Capex recording.
- Cash flow control.
Benefits:
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion