Admin Executive
Job Summary
We are seeking an Admin Executive proficient in Mandarin to handle property administration, licenses, permits, insurance management, and general HR and office support duties. The ideal candidate will manage tenant relations, coordinate maintenance works, assist with recruitment and employee records, and maintain daily office operations. Key requirements include effective communication in Mandarin, English, and Bahasa Malaysia, a minimum SPM qualification, and proficiency in Microsoft Office.
Responsibilities
- Manage property administration and tenant relations
- Handle business licenses, permits, and insurance renewals
- Provide HR and general office administrative support
Required Skills
- Mandarin proficiency
- Minimum SPM qualification
- Microsoft Office proficiency
Job Details
Property Administration
- Liaise with tenants and property agents on rental, tenancy, and related matters.
- Prepare tenancy agreements, coordinate signing arrangements, and handle stamping procedures.
- Monitor rental collections, utility payments, and property-related expenses.
- Ensure timely payment of quit rent, assessment, insurance premiums, maintenance fees, and other statutory charges.
- Coordinate property repair and maintenance works with contractors and service providers.
- Monitor tenancy expiry dates and arrange timely renewal of agreements.
- Prepare and update monthly property management reports.
Licenses, Permits & Insurance Management
- Manage applications and renewals of business licenses, permits, and truck permits.
- Coordinate insurance policy renewals for company properties and related assets.
- Monitor expiry dates and ensure timely renewal to avoid disruptions.
- Prepare and maintain monthly reports for licenses, permits, and insurance matters.
Administrative, HR & Office Support
- Assist the HR team in recruitment activities, including contacting candidates and arranging interview schedules.
- Maintain and update employee records, including attendance records, leave records, and other HR documentation.
- Assist in monitoring staff attendance, punctuality, and submission of related documents.
- Provide administrative support for employee-related matters and HR activities.
- Support daily office administration, including facilities upkeep, office supplies, and documentation filing.
- Assist in coordinating company activities, team events, and internal initiatives.
- Perform other administrative duties and ad-hoc tasks assigned by Management.
Requirements
Key Requirement:
- Able to communicate effectively in Mandarin, English, and Bahasa Malaysia. Mandarin proficiency is required to liaise with Chinese-speaking tenants, business associates, and stakeholders.
- Minimum SPM qualification or higher education qualification in Business Administration, Management, or related field.
- Proficient in Microsoft Office.
- Well-organized, responsible, proactive, and able to manage multiple tasks effectively.