Project Executive
Job Summary
The Project Executive is responsible for planning, coordinating and executing event projects from proposal development through post-event completion. The role covers project planning, logistics, vendor coordination, and on-site event execution. It also involves utilizing AI and digital tools to support planning and workflow coordination.
Responsibilities
- Plan and execute event projects from proposal to completion
- Coordinate logistics, vendors, equipment, and on-site operations
- Leverage AI and digital tools for workflow and documentation
Required Skills
- Strong organizational and project-planning skills
- Effective communication and teamwork
- Problem solving and adaptability in fast-paced environments
- Familiarity with productivity tools and AI tools
Job Details
Key Responsibilities:
- Develop creative concepts and proposals based on client requirements.
- Prepare presentation decks, quotations and proposal documents.
- Conduct research on industry trends, venues, suppliers and event ideas.
- Collaborate with creative and sales teams to create compelling proposals.
- Develop project timelines, schedules and work plans.
- Coordinate project resources and task assignments.
- Prepare project documentation, budgets and checklists.
- Monitor project progress and identify potential risks or issues.
- Coordinate equipment, materials, manpower, transportation, vendors and suppliers.
- Monitor inventory, equipment usage, deliveries, timelines and vendor performance.
- Manage event setup, rehearsals, on-site operations and dismantling.
- Monitor operational readiness, resolve issues and ensure smooth event execution.
- Maintain inventory, vendor, logistics and operational records.
- Prepare post-event reports and document areas for process improvement.
- Leverage AI and digital tools for planning, logistics, documentation, reporting, communication and workflow coordination.
- Continuously adopt relevant technologies to enhance operational productivity and efficiency.
Required Qualifications:
- Diploma or Bachelor's degree in Event Management, Business Administration, Logistics Management, Operations Management or related fields.
- Fresh graduates are encouraged to apply; relevant internship or experience in event operations, project coordination or logistics is an advantage.
Skills & Competencies:
- Strong organizational and project-planning skills.
- Ability to manage multiple projects and operational tasks under tight timelines.
- Effective communication and teamwork with internal teams, vendors and suppliers.
- Problem solving and adaptability in fast-paced event environments.
- Detail-oriented, responsible and accountable; willingness to work flexible event hours including weekends.
- Familiarity with productivity tools, digital collaboration platforms and basic knowledge of AI tools for documentation, reporting and workflow support.