Admin & Accounts Executive

Key Responsibilities - Coordinate the procurement of materials and goods required for daily project operations. - Communicate with suppliers regarding quotations, orders, deliveries, invoices and payment matters. - Assist with site inspections and conduct defect checks before project handover. - Prepare, organise, and maintain project and accounting documents, including pro forma invoices, purchase orders, invoices, receipts, payment vouchers, filing, and payment records. - Prepare and process payments accurately and within the required timeline. - Monitor company cash flow, accounts receivable and accounts payable. - Follow up with suppliers and clients regarding outstanding payments and supporting documents. - Record and manage company property-related expenses and other operational expenses. - Maintain proper physical and digital filing systems. - Perform general administrative and basic accounting duties to support daily office operations. - Coordinate with the project and management teams on administrative and operational matters. - Carry out other relevant duties assigned by management. Requirements - Diploma or equivalent qualification in Business Administration, Accounting, Finance, or a related field. - Basic knowledge of accounting, accounts receivable, accounts payable, invoicing, and payment processing. - Proficient in Microsoft Office, particularly Microsoft Excel and Word. - Good organisational, documentation, and time-management skills. - Detail-oriented and able to maintain accurate records. - Good communication and coordination skills. - Able to work independently and as part of a team. - Willing to visit project sites when required. - Fresh graduates are encouraged to apply. - Previous administrative or basic accounting experience will be an added advantage.