Office Administrator

Responsibilities Office Operations Keep daily showroom and office functions running by managing schedules, supplies, reception, and basic facilities coordination. Oversee routine admin tasks to free colleagues for client delivery and project work. Records, Invoicing & Documentation Prepare and maintain accurate client records, invoices, payment logs, and digital filing for easy retrieval. Process billing and reconcile payment records while keeping documentation audit-ready. Communication & Project Support Act as the main contact for clients, suppliers, and internal teams, handling emails and phone queries promptly. Track deadlines, send follow-ups, and coordinate tasks across Sales, Project, Finance, and Operations. Requirements Qualifications & Experience Minimum Diploma in Business Administration, Management, Accounting, or a related field. At least 2 years of relevant administrative experience supporting office, sales, or project teams. Hard Skills & Knowledge Good communication skills in English and Chinese, both written and spoken. Proficient in Microsoft Word and Excel, with hands-on experience handling invoices, payment records, emails, schedules, and documentation. Soft Skills & Qualities Strong organisational and time-management skills with the ability to manage multiple tasks and monitor deadlines. Detail-oriented, responsible, able to work independently, and willing to take responsibility for assigned tasks.