HR and Admin Executive

HR Operations (Day-to-Day) Manage daily HR operations to ensure smooth departmental workflow. Maintain and update employee records, HR databases, and personnel files. Handle employee onboarding, confirmation, transfers, and offboarding processes. Prepare HR-related letters and documentation (offer, confirmation, transfer, termination, etc.). Assist in organizing training, performance appraisals, and employee engagement activities. Recruitment Manage end-to-end recruitment processes for local and foreign workers, including job postings, screening, interviews, and onboarding. Liaise with recruitment agencies, job portals, and internal departments to ensure timely hiring. Manage the full payroll process to ensure timely and accurate salary disbursement. Verify attendance, overtime, allowances, and deductions before payroll processing. Handle statutory contributions and deductions Prepare payroll reports and coordinate with the Finance Department on related matters. Prepare annual EA forms and ensure timely submission for employee income tax filing Manage disciplinary issues in accordance with company policies and employment law. Conduct investigations and prepare relevant documentation (show cause letters, warning letters, etc.). Advise management on appropriate disciplinary actions and maintain related records. Support grievance handling and conflict resolution. Foreign Worker & Staff Hostel Management Manage the full process of foreign worker administration including recruitment, work permit applications, renewals, and repatriation. Liaise with relevant government agencies to ensure compliance. Maintain updated records of work permits, passports, and visa expiry dates. Coordinate accommodation, transportation, and welfare for foreign workers. Oversee and manage staff hostels including room assignments, maintenance, safety, and discipline. Conduct regular inspections and ensure hostels comply with health and safety standards. Handle any issues or grievances related to hostel residents promptly and effectively. Manage general administrative tasks such as office maintenance, utilities, stationery, and vendor management. Coordinate company events, meetings, and travel arrangements when required. Manage office assets and inventory records. Handle renewal of company licenses, insurance, and other legal documents. Requirements Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field. Experience: Minimum years of experience in HR and administrative functions. Skills & Competencies: Strong knowledge of employment laws and HR best practices. Experience in recruitment, foreign worker management, and payroll processing. Proficient in HRIS, payroll systems, and Microsoft Office applications. Excellent communication and interpersonal skills. Detail-oriented with strong organizational skills. Ability to handle confidential information professionally.