Admin Intern

Liaise with the Director, site supervisor, and QS for every issue or problem related to maintenance departments Prepare maintenance quotation and confirmation with QS for approval. Liaise with clients to send quotations, claim progress, or any related documents. Inform QS to make sure they follow up on any quotations that have been submitted. Get information from the Director, site supervisor, and QS if have any upcoming maintenance projects to prepare filling, group, and documents that are related. Create a WhatsApp group and send information to the maintenance teams to plan works on site. Prepare maintenance report (claim, photo report, and maintenance schedule) for every month as follows dateline clients Provide a complete maintenance report to the admin. Admin will issue the invoice and submit/pass it to the PIC. Organize the schedule for all maintenance projects according to the following priorities and follow up with group WhatsApp if the contract is due a month in advance. Liaise with clients if contact is due either the client wants to handover or continue with new work orders Inform the site supervisor if have any inspection CMGD invitations by clients or consultants and record the date. Follow up with consultants or clients for CMGD certificates and record all the information in hardcopy or softcopy. Preparing letters if needed such as handover letter, defect list CMGD, and maintenance renewal letter. Requirements At least 1 year in the administration field or related fields. * Prepare maintenance quotations. * Prepare and submit progress claims within the stipulated deadlines. * Liaise with clients and conduct site inspections for landscape maintenance works.