HR Project Specialist
Job Summary
The HR Project Specialist will support the designing, reviewing, and implementation of HR policies related to pay and benefits, and HR processes documentations. This project-based role ensures compliance with internal, external and statutory requirements while leveraging digital tools for efficient deployment. The contract duration is 6 months or until Dec 2026 with a hybrid work mode.
Responsibilities
- Draft and revise HR compensation and benefits policies and SOPs.
- Ensure compliance with regulations in coordination with Legal and Audit teams.
- Collaborate with stakeholders to gather input and validate policies.
- Manage policy lifecycles using digital tools like SharePoint and Power BI.
- Support HR project management and process digitalisation efforts.
Required Skills
- Strong understanding of HR policy frameworks and employment law.
- Project management and cross-functional coordination skills.
- Proficiency in Microsoft 365, Visio, SharePoint, and Power BI.
- Strong analytical thinking and data interpretation skills.
- Effective written and oral communication with stakeholder influence.
Job Details
Work Mode: Hybrid
Contract: 6 months / until Dec 2026
What You'll Do:
Policy and Process Development & Review
- Draft and revise HR policies related to compensation and benefits, Standard Operating Procedures (SOPs) related to HR processes.
- Ensure alignment with global frameworks, local regulations, and business needs.
- Conduct benchmarking and gap analysis to inform policy updates.
- Create/maintaining an updated HR Knowledge database; a common repository for HR policies, Standard Operating Procedures (SOPs), letter templates, forms and tools to promote operational consistency.
Compliance & Governance
- Monitor regulatory changes and assess policy implications.
- Coordinate with Legal, Risk, and Audit teams to ensure compliance.
- Maintain documentation and audit trails for decisions.
Stakeholder Collaboration
- Engage HRBPs, Rewards, Payroll, and business leaders to gather input and validate policies/SOPs.
- Facilitate workshops or working sessions to co-create or refine policies/SOPs.
- Track stakeholder feedback and follow up on action items.
Digital Enablement & Communication
- Use digital tools (e.g., SharePoint, Power BI, HRIS platforms) to manage policy/SOP lifecycle.
- Develop digital toolkits, dashboards, and communication materials (user guides, training content, etc) to train bot Support digital workflows for policy/ SOP approvals and implementation tracking.
Project Management
- Support project management within HR Services team, including system testing, communications, documentations, for processes, payroll, leave management system migration project and any other digitalisation projects.
- Support in continuous improvement efforts as it relates to the improvement of efficiency or service level for any HR process or interaction.
Requirements
- Policy and Process Documentation Writing & Legal Awareness – Strong understanding of HR policy frameworks, employment law and HR processes.
- Effective written, oral communication and interpersonal relation skills; strong attention to detail in composing and proofing communications & reports.
- Project Management – Ability to manage timelines, deliverables, and cross-functional coordination. Manage and prioritize multiple tasks and/or projects with minimal supervision; follow through tasks assigned and issues in a timely manner.
- MS Office applications, MS Visio and Digital Fluency – Proficiency in tools such as Microsoft 365 (including Excel, Visio, Words), SharePoint, Power BI, and HRIS platforms.
- Analytical Thinking – Ability to interpret data, identify trends, and make evidence-based recommendations.
- Communication & Influence – Strong interpersonal skills to engage and align diverse stakeholders. Team player and strong customer orientation.