HR Admin Executive
Job Summary
Seeking a proactive HR & Admin Executive to oversee day-to-day human resources and administrative functions. The role supports recruitment, employee lifecycle management, payroll administration, and office operations. It also ensures compliance with company policies and Malaysian employment regulations.
Responsibilities
- Manage full employee lifecycle and HR documentation
- Process monthly payroll and statutory contributions
- Coordinate recruitment and staff training
- Oversee general office administration and vendor coordination
Required Skills
- Diploma or Bachelor's Degree in HR or related field
- 1-3 years of experience in HR and Administration
- Knowledge of Malaysian Employment Act and payroll
- Proficiency in Microsoft Office and strong communication skills
Job Details
Seeking a proactive HR & Admin Executive to oversee day-to-day human resources and administrative functions, supporting recruitment, employee lifecycle management, payroll administration, office operations, and ensuring compliance with company policies and Malaysian employment regulations.
Responsibilities:
- Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, and offboarding.
- Maintain accurate employee records and ensure all HR documentation is complete and up to date.
- Prepare employment contracts, confirmation letters, warning letters, resignation acceptance letters, and other HR-related correspondence.
- Prepare and process monthly payroll, including attendance, leave, overtime, claims, allowances, and statutory deductions.
- Prepare and submit statutory contributions and reports (EPF, SOCSO, EIS, PCB) in a timely manner.
- Administer employee attendance, leave, medical leave, and other HR records.
- Ensure compliance with the Employment Act 1955, company policies, and HR best practices.
- Coordinate recruitment activities, including job postings, interview scheduling, onboarding, and orientation.
- Organise staff training, company events, and employee engagement activities.
- Oversee office administration, including office supplies, facilities, assets, travel arrangements, and vendor coordination.
- Liaise with government agencies, external vendors, and service providers when required.
- Prepare HR reports, maintain confidential records, and provide administrative support to management.
- Perform other HR and administrative duties assigned by management.
Requirements Qualifications:
- Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
- Minimum 1-3 years of experience in HR and Administration.
- Experience in payroll administration and employee lifecycle management.
- Knowledge of the Malaysian Employment Act and statutory requirements.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Excellent communication skills in English and Bahasa Malaysia.
- Strong organisational, multitasking, and problem-solving skills.
- Able to work independently, maintain confidentiality, and meet deadlines.