Accounting Admin Executive

Role Overview: As an Accounting and Admin Executive you'll build tidy financial workflows, streamline vendor payments and scale admin systems so creatives can focus on campaigns. You will own month-end close tasks, manage petty cash and improve the way we track budgets across projects. Your Growth & Impact: - Expand your accounting experience by owning full monthly closes and preparing management-ready reports. - Lead improvements to payment and purchase processes so the team spends less time on admin and more on creative work. - Gain exposure to agency finance, working across project budgets, client billing and vendor management. - Build credibility with external accountants and learn practical audit and compliance steps. - Connect with creative and client teams regularly to deepen your cross-functional experience. Responsibilities: Financial Operations - Manage day-to-day bookkeeping including accounts payable and receivable and perform weekly bank reconciliations. - Prepare monthly journal entries and support month-end close to deliver timely financial statements. - Process payroll and statutory contributions, ensuring accurate calculations and timely submissions. - Handle vendor invoices, verify coding and schedule payments to maintain good vendor relationships. Administrative Operations - Oversee office administration, supplies and vendor relationships to keep operations running smoothly. - Support HR admin tasks such as onboarding paperwork, leave tracking and basic payroll queries. - Manage calendars, arrange meetings and coordinate travel and logistics for the team when needed. - Maintain organised filing systems and digital records to ensure easy retrieval and compliance. Reporting & Controls - Produce monthly management reports that summarise project budgets, cash flow and variances. - Implement simple controls and checklists to reduce errors and speed up approvals. - Prepare schedules and documentation for external accountants during audits and reviews. - Recommend and implement process improvements to make financial workflows faster and clearer. Requirements: Qualifications & Experience - Minimum 5 years of combined accounting and administrative experience, preferably in media, marketing or a creative agency. - Diploma or Degree in Accounting, Finance or a related field is preferred. - Experience liaising with auditors and preparing statutory schedules and reconciliations. - Comfortable managing multiple small projects and meeting tight month-end deadlines. Hard Skills & Knowledge - Hands-on experience with accounting software such as QuickBooks or Xero and cloud-based collaboration tools. - Advanced MS Excel skills, including formulas, pivot tables and reconciliation templates. - Practical knowledge of payroll processing, EPF and SOCSO calculations and statutory reporting. - Solid bookkeeping skills including bank reconciliations and basic financial reporting. Soft Skills & Qualities - Clear communicator who can explain financial information to non-finance colleagues in plain language. - Organised and detail focused, with a practical approach to routine problem solving. - Trusted to handle confidential information and comfortable working as a collaborative team member. - Proactive in suggesting small, realistic process fixes that improve accuracy and speed.