Admin Assistant
Job Summary
Join Sword Elevator (M) Sdn Bhd as an Admin Assistant. You will support the service and maintenance team by handling documentation, billing, and coordination tasks. The role requires an organized individual to assist with daily administrative operations and client communication.
Responsibilities
- Support service & maintenance operations
- Prepare billing, invoices, and service reports
- Coordinate with technicians and clients
- Maintain documentation and audit compliance
Required Skills
- Proficient in Microsoft Office
- Good command of Bahasa Malaysia and English
- Strong time management and organizational skills
- Detail-oriented and ability to multitask
Job Details
RESPONSIBILITIES:
- Provide administrative support for lift and escalator service & maintenance operations.
- Prepare billing instructions, service reports, and supporting documents for invoicing.
- Coordinate with technicians and clients to ensure timely submission of job sheets, reports, and service photos.
- Maintain accurate records and update service documentation in a timely manner.
- Prepare and send monthly service reports and invoices to clients.
- Assist with client enquiries and attend meetings when required.
- Support audit documentation and ensure compliance with company procedures.
- Perform other administrative duties assigned by superior and Management.
REQUIREMENTS:
- Minimum SPM, Diploma or Bachelor's Degree in Business Administration, Office Management, or any related field.
- Minimum 1 year of working experience in administration or a related role. Fresh graduates are encouraged to apply.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Good communication and interpersonal skills in Bahasa Malaysia and English.
- Able to work independently, well-organized, and possess good time management skills.
- Detail-oriented with strong administrative and documentation skills.
- Able to multitask and work in a fast-paced environment.