HR & Admin Executive
Job Summary
The Junior HR & Admin Executive supports daily human resources and administrative operations. This role focuses on recruitment, onboarding, employee engagement, and office facility management. It is an ideal position for fresh graduates with a positive attitude and willingness to learn.
Responsibilities
- Assist with recruitment and candidate screening
- Manage new hire onboarding and documentation
- Maintain employee records and HR databases
- Coordinate office supplies and facility management
- Support employee engagement and company events
Required Skills
- Diploma or Bachelor's in HR or Business Admin
- Proficient in Microsoft Office and Google Workspace
- Strong organisational and time management skills
- Good communication and interpersonal abilities
- Knowledge of Malaysian Employment Act is an advantage
Job Details
A) Human Resources
Recruitment & Onboarding:
- Assist in posting job advertisements on recruitment platforms and social media.
- Assist in simple candidate screening and arrange interviews with hiring managers and candidates.
- Coordinate new hire onboarding, including orientation and workstation readiness.
- Ensure all onboarding documents are completed and properly filed.
HR Administration:
- Maintain and update employee records and HR databases.
- Monitor employee probation and confirmation timelines.
- Maintain leave records and attendance reports.
- Ensure employee files remain accurate, organised, and confidential.
Employee Engagement:
- Coordinate employee engagement activities, celebrations, and company events.
- Assist in organising training sessions and staff development programmes.
- Support internal communication and employee announcements.
- Handle basic employee enquiries regarding HR policies and procedures.
B) Administration
Office Administration:
- Manage office supplies, pantry inventory, stationery, and procurement.
- Coordinate office maintenance and liaise with building management and external vendors.
- Arrange courier services, mail distribution, and deliveries.
Asset & Facility Management:
- Maintain records of company assets, including laptops, monitors, access cards, and mobile devices.
- Coordinate issuance and return of company assets during onboarding and offboarding.
- Support office renovation, maintenance, and repair activities when required.
General Administrative Support:
- Prepare purchase requisitions and assist with invoice processing.
- Coordinate travel bookings and accommodation arrangements.
- Perform ad hoc administrative duties assigned by management.
KPI/Success Metrics:
- Effective and seamless onboarding of new hires.
- Accuracy and compliance of HR administration and documentation.
- Efficient office operations and administrative support.
- Responsive employee support and engagement coordination.
- Compliance with HR policies and continuous process improvement.