Admin Executive
Job Summary
The Admin Executive is responsible for managing general office operations, documentation, and administrative support. The role involves coordinating supplies, maintaining records, and assisting various departments to ensure workflow efficiency. The successful candidate must be proficient in office software and leverage AI tools to enhance productivity.
Responsibilities
- Manage daily office operations and administration
- Maintain documents, records, and database accuracy
- Coordinate supplies, vendors, and scheduling
- Support HR and other departments with ad-hoc tasks
Required Skills
- SPM qualification or higher
- English communication skills
- Microsoft Office proficiency
- Familiarity with AI/ChatGPT tools
- Strong organizational and time management
Job Details
Responsibilities:
- Handle general administrative duties and ensure smooth daily office operations.
- Manage company documents, filing, and data entry with accuracy.
- Prepare letters, reports, and other administrative documents.
- Coordinate office supplies and liaise with vendors when necessary.
- Assist in scheduling meetings, appointments, and company activities.
- Respond to emails, phone calls, and general enquiries professionally.
- Maintain and update company records and databases.
- Support HR and other departments with administrative tasks when required.
- Perform other ad-hoc duties assigned by the management.
Requirements:
- SPM qualification or above.
- Able to communicate in English (spoken and written).
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Familiar with ChatGPT and AI tools to improve work efficiency.
- Good organizational and time management skills.
- Responsible, detail-oriented, and willing to learn.
- Able to work independently as well as in a team.
- Work from Office only (No Work From Home).