Admin Executive
Job Summary
We are looking for a proactive and detail-oriented Admin Executive to support our vehicle registration and documentation processes. The ideal candidate will be responsible for coordinating with internal teams, government authorities, dealerships, and financial institutions. You will ensure smooth and timely vehicle registration while maintaining compliance with all regulatory requirements.
Responsibilities
- Process vehicle registration documents
- Liaise with JPJ and government authorities
- Maintain registration and insurance records
- Coordinate with dealerships and finance providers
- Perform general administrative and data entry tasks
Required Skills
- Diploma/Degree in Business Administration
- 1-2 years administrative experience
- Experience with JPJ/MITI documentation
- Proficiency in Microsoft Office
- Strong attention to detail
- Good communication skills
Job Details
Key Responsibilities
- Prepare, verify, and process vehicle registration documents, including sales agreements, insurance policies, and customer identification.
- Liaise with government authorities (e.g. JPJ) for vehicle inspections, registration, ownership transfer, road tax, and other related matters.
- Maintain accurate records of vehicle registrations, road tax, insurance, and renewal schedules.
- Ensure all documentation complies with company policies and regulatory requirements.
- Coordinate with dealerships, finance companies, insurance providers, and customers to facilitate smooth vehicle delivery.
- Monitor application status and follow up with relevant parties to ensure timely completion.
- Perform filing, data entry, and general administrative duties.
- Support other administrative tasks assigned by management.
Job Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field.
- Minimum 1–2 years of experience in an administrative or office support role.
- Experience handling vehicle registration with JPJ and/or MITI permit applications for imported vehicles is highly preferred.
- Experience in the automotive industry will be an added advantage.
- Proficient in Microsoft Office (Word, Excel, and PowerPoint).
- Strong attention to detail with excellent organizational and time management skills.
- Able to work independently and as part of a team.
- Good communication and interpersonal skills.
- Comfortable travelling to government departments (e.g. JPJ and MITI) and handling outdoor administrative duties when required. (Male preferred)
Working Information
- Working Days: Monday to Friday & Saturday (Half Day) – 5.5 working days per week