Admin Assistant Mandarin Speaking
Job Summary
This position involves handling daily administrative operations, including documentation, correspondence management, and organizational tasks. The successful candidate will act as a bridge for communication with Mandarin-speaking clients while supporting the internal team. The role requires strong organizational skills and proficiency in Microsoft Office to maintain efficient office workflows.
Responsibilities
- Manage daily administrative tasks and documentation
- Handle correspondence including emails and calls
- Organize and maintain physical and digital filing systems
- Coordinate with internal teams for operations support
Required Skills
- Fluent in Mandarin, English, and Bahasa Malaysia
- Proficient in Microsoft Office (Word, Excel)
- Strong organizational and multitasking skills
- Detail-oriented with ability to work independently
Job Details
Responsibilities:
- Handle day-to-day administrative tasks including document preparation, filing and record keeping.
- Manage incoming and outgoing correspondence — emails, calls, letters and courier arrangements.
- Maintain and organise physical and digital filing systems ensuring documents are accurate, complete and easy to retrieve.
- Coordinate with internal teams to support operations, scheduling and general office management.
- Assist with ad-hoc administrative tasks and provide support to management as and when required.
Requirements:
- Mandarin speaking required — for communication with Mandarin-speaking clients and stakeholders; proficient in English and Bahasa Malaysia.
- Diploma or Degree in Business Administration, Management, or a related field — fresh graduates are welcome to apply.
- Proficient in Microsoft Office, particularly Word and Excel.
- Well-organised, detail-oriented, responsible and able to work independently.
- Good communication and interpersonal skills.
- Able to multitask and manage priorities in a fast-paced environment.