Secretary
Job Summary
We are seeking a highly organised and detail-oriented Secretary to support our Corporate & Commercial department. The role involves managing administrative tasks, coordinating communications, and handling legal documentation. You will work closely with our legal team to maintain files and facilitate smooth office operations.
Responsibilities
- Manage calendars and schedule meetings
- Draft corporate and legal correspondence
- Maintain physical and digital filing systems
- Assist in banking and finance documentation
- Handle confidential client information
Required Skills
- 1-2 years secretarial experience
- Proficiency in Microsoft Office Suite
- Strong organizational and time-management skills
- Excellent verbal and written communication
- Ability to work in a fast-paced environment
Job Details
Key Responsibilities:
- Provide administrative support to the lawyer, including managing calendars, scheduling meetings, and organising appointments.
- Draft and prepare correspondence related to corporate & commercial, banking and finance transactions matters.
- Maintain filing systems (physical and digital) for client files, legal documents, and correspondence.
- Coordinate and facilitate communication with clients.
- Assist in preparing corporate & commercial, banking and finance documents for loan transactions.
- Handle confidential information and maintain client confidentiality at all times.
- Monitor and track important dates and deadlines for ongoing banking and finance files.
- Perform general office duties, including answering phones and processing mail.
Requirements:
- High school diploma or equivalent.
- 1 to 2 years’ experience as a secretary.
- Experience in banking and finance documentation is a plus.
- Experience with Core Matter legal practice management software is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management skills with attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.