Personal Assistant
Job Summary
This full-time Personal Assistant role offers an opportunity to support the company's director in Kuala Lumpur. You will be responsible for providing high-level administrative support to ensure the smooth running of daily operations. The position requires managing complex schedules, correspondence, and various organizational tasks with high discretion.
Responsibilities
- Manage director's calendar and appointments
- Handle correspondence and meeting documentation
- Coordinate travel and event logistics
- Prepare reports and manage office files
Required Skills
- 1+ year executive support experience
- High level of confidentiality
- Advanced Microsoft Office proficiency
- Strong communication and organizational skills
Job Details
Responsibilities:
- Provide comprehensive executive-level administrative support, including managing the director’s calendar, scheduling meetings, and coordinating travel.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Organize and maintain electronic and physical files, documents, and confidential information.
- Handle correspondence (emails, letters, phone calls) on behalf of the director.
- Draft and proofread reports, presentations, business documents, and official communications.
- Plan and coordinate events and travel itineraries, including flights, accommodations, and transport.
- Prepare travel claims and expense reports.
- Assist with research, data collection, and preparation of reports or proposals.
- Assist in office management tasks if needed.
Requirements:
- Minimum 1 year of experience as a Personal Assistant or Executive Assistant in a fast-paced environment.
- High level of discretion and confidentiality regarding sensitive business and personal matters.
- Ability to represent the director in a professional and courteous manner.
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills with the ability to prioritize tasks under pressure.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
- Exceptional attention to detail.
- Flexible, proactive, and able to work independently with minimal supervision.