Admin & Production Coordinator

Invoicing & Documentation - Prepare, process, and issue invoices accurately and promptly. - Maintain proper filing and documentation of invoices, delivery orders, purchase records, and related documents. - Verify invoice details and ensure accuracy before submission to customers. - Update invoicing records and customer information in the accounting system. - Assist in monitoring invoice status and resolving discrepancies when required. Production Coordination - Coordinate with production, sales, and operations teams to ensure smooth order processing and job completion. - Monitor production schedules and follow up on work progress to ensure timely delivery. - Communicate production updates and requirements to relevant departments. - Assist in coordinating material requirements and production documentation. Administrative Support - Perform general administrative duties including data entry, document management, and report preparation. - Maintain accurate records and databases using company systems. - Support management with administrative and operational tasks when required. - Ensure all records are organized and easily accessible for reference and audit purposes. Team Coordination - Work closely with multiple departments to ensure effective communication and workflow. - Handle ad-hoc administrative and coordination tasks assigned by management. Requirements: - Minimum SPM, Certificate, Diploma, or equivalent qualification in Business Administration, Accounting, Management, or related fields. - At least 1–2 years of working experience in invoicing, administration, or production coordination. - Experience in the printing industry will be an added advantage. - Proficient in Microsoft Office applications, particularly Microsoft Word and Excel. - Familiarity with AutoCount or other accounting/ERP systems. - Strong organizational, multitasking, and coordination abilities. - High attention to detail and ability to work under pressure.