Full Time Admin Executive

Responsibilities: - Accounts Operations: Handle daily bookkeeping, data entry, supplier invoice verification, payment processing, and basic AP/AR management. - Financial Tracking: Assist with monthly cash flow forecasting, budget tracking, and monitoring operational and supplier/office expenses. - Office Administration: Manage daily office operation, meeting/interview arrangements, vendor registrations, and general workplace organization. - Executive Support: Provide administrative assistance to the CEO and Department Heads, including project research and tracking key action items. - Documentation & Compliance: Organize and maintain financial records (receipts, invoices, tax files) and prepare documents for audits and internal reporting. Requirements: - Education: Diploma or Degree in Accounting, Finance, Business Administration, or a related field. - Experience: Proven experience in basic accounting (AP/AR), bookkeeping, and general office administration. - Language Fluency: Excellent written and verbal communication in English and Chinese (Mandatory: must be able to read and write Chinese to handle Chinese-speaking suppliers and documentation). - Tech Savvy: High proficiency in XERO, Google Workspace (especially Google Sheets), Microsoft Office, and cloud-based AI/operational tools. - Key Traits: Exceptional attention to detail with numbers, strong multitasking skills, problem-solving mindset, and the ability to handle confidential financial data. - Work Schedule: 5-day work week.