Finance Executive
Job Summary
A Finance Associate is supporting the day-to-day financial operations of the company, ensuring accurate billing, timely collections, and proper financial documentation. The role requires managing project-related financial records and coordinating closely with the Business Development team to monitor payment schedules. Candidates will support the Head of Finance & Administration in various financial reporting and auditing tasks.
Responsibilities
- Prepare invoices, quotations, and financial documentation.
- Monitor client payment schedules and manage accounts receivable.
- Coordinate with internal teams and external parties for financial reporting.
- Maintain accurate project and client financial databases.
Required Skills
- Proficiency in Microsoft Excel and Google Workspace.
- Strong numerical and analytical skills.
- Experience in accounting/billing software (ERP).
- Excellent attention to detail and time management.
- Fluency in English and Mandarin (preferred).
Job Details
Job Responsibilities:
- Prepare and issue quotations, invoices, debit notes, and credit notes accurately and in a timely manner.
- Verify supporting documents and ensure billing information is complete before invoice issuance.
- Work closely with the Business Development team to support billing milestones and deliverables are accurately captured.
- Maintain proper records of all billing and invoicing transactions.
- Monitor client payment schedules and account receivable aging reports.
- Follow up with Business Development team and client on the outstanding invoices and overdue payments.
- Work closely with Head of Finance & Administration to update the collection records accordingly.
- Prepare periodic collection and outstanding payment reports for Management review.
- Maintain and update client or project database accurately.
- Support and maintain organized finance documentation and filling systems both physical and digital.
- Support the General Finance liaising with clients, auditors, banks, and external parties on finance related-matters.
- Perform other finance-related duties and ad hoc assignment as assigned by Management.
Requirements Qualifications:
- Diploma or Bachelor's Degree in Finance, Accounting, or a related field.
- Minimum one (1) year of relevant working experience in finance, accounting, billing, accounts receivable, or credit control functions.
- Fresh graduates with strong academic credentials are encouraged to apply.
- Proficient in Microsoft Office Suite, particularly Microsoft Excel, as well as Google Workspace applications (Docs, Sheets, and Drive).
- Experience with accounting software, ERP systems, or finance management platforms will be an added advantage.
- Strong numerical aptitude, analytical thinking, and problem-solving skills.
- Excellent attention to detail with a high level of accuracy in data entry, documentation, and financial reporting.
- Ability to handle confidential and sensitive financial information with discretion, integrity, and professionalism.
- Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
- Good communication and interpersonal skills, with the ability to liaise effectively with clients, vendors, and internal stakeholders.
- Fluency in English and preferable proficiency in Mandarin.