Assistant Manager HR Admin

Job Responsibilities Staffing – Recruitment & Selection - To fulfil talent needs for the organisation by implementing strategies for recruitment and measuring retention and turnover rates. - Responsible for updating HR policies and overseeing hiring processes. - To ensure all staff receive an employment contract timely and are registered at the labor office. Compensations And Benefits - To advise Head of Departments on employee salary guideline and compensation benefits benchmark / aligned with industry market data. - Develop and maintain the Policy and Programs for Employee Compensation and Benefits. - Manage HRIS, Staff Payroll, Income Tax Payment, Health Care, and Insurance Programs are in line with Company Policy and Country Laws. - Ensure staff payroll and reports are prepared timely, correctly and the practices are in line with company policy and country laws. - Ensure all salary and benefits payments are documented and in line with internal/external audit requirement. Also, ensure benefits files are maintained and benefits database and employee payroll records are updated. Personnel administration & operations - Developing fair HR policies and ensuring employees understand and comply with them. - Updating company organization charts, staff Job Description and Key Performance Index. - Manage procurement of office stationery, sundry and furniture, and procurement practices are in line with company policy and audit requirements. - Responsible for staff safety and ensure its compliance. Industrial Relations - Act as a liaison between employees and management to address and resolve workplace concerns and conflicts. - Responsible for Industrial Relations activities including handling disciplinary cases and advising management on best practices. - Manage employees’ grievances, investigate employee issues and conflict and as well as participate the domestic inquiries (DI) as a prosecutor. - Responsible to liaise and handle HR-related matters with governmental / authority departments such as Department of Labour (JTK) & Industrial Relations Department (IR). Performance Management Process & System - To work with each head of division to develop in depth Performance Management Process (PMP) for better staff understanding. - To explore any HR system to further improve efficiency and productivity and partner with management to ensure strategic HR goals are aligned with business initiatives. - Implement and assist Head of Departments on employee performance review procedures (e.g. monthly, quarterly/annual and 360° evaluations). - Assess training needs and coordinate learning and development initiatives for all employees. Requirements - A Degree in Human Resource Management or its equivalent. - Minimum of 5 years of progressive HR experience, with at least 3 years in a supervisory or managerial role in the Automotive/Operations industry. - Have strong knowledge and experience in Malaysia Employment Law and Industrial Law. - Strong knowledge of HR principles, practices, and regulations. - Excellent interpersonal and communication skills, with the ability to build rapport with all levels. - Demonstrated leadership abilities, with a track record of driving HR initiatives and achieving results. - Independent and can work with minimum supervision and guidance. - Fluent in using HR software would be an added advantage.