HR & Admin Executive
Job Summary
The HR & Admin Executive will assist in full-cycle recruitment, onboarding, and personnel documentation management. The role involves overseeing payroll processing, employee attendance, and ensuring compliance with Malaysian labor regulations. Additionally, the position supervises daily office operations, inventory procurement, and provides administrative support to project management teams.
Responsibilities
- Manage recruitment and employee onboarding
- Oversee payroll and attendance tracking
- Ensure labor law compliance
- Supervise office operations and procurement
- Provide administrative support to project teams
Required Skills
- Diploma or Bachelor’s degree in HR/Business
- 2–3 years HR experience
- Mandarin proficiency
- English and Bahasa Malaysia fluency
Job Details
Responsibilities:
- Assist in recruitment and facilitating the onboarding of new hires.
- Organize and uphold employee documentation, employment agreements, and personnel files.
- Track and oversee employee attendance, leave usage, and overtime hours.
- Aid in payroll processing by gathering attendance, overtime, and benefit information.
- Manage employee confirmation, contract renewals, and resignation procedures.
- Ensure adherence to Malaysian labor regulations, EPF, SOCSO, EIS, and legal obligations.
- Supervise office administration and daily operations within the office environment.
- Manage the procurement of office supplies and inventory oversight.
- Facilitate office maintenance, utility services, and cleanliness.
- Assist the China Project Manager or the management team with administrative tasks and coordination.
- Support the project team with documentation, reporting, and communication activities.
Requirements:
- Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
- At least 2–3 years of working experience in HR and administrative functions.
- Proficiency in Mandarin is required to liaise with China management.
- Good command of English and Bahasa Malaysia, both written and spoken.