Accounts Admin Executive

Key Responsibilities: 1. Accounting & Finance: Handle day-to-day accounting transactions, including Accounts Payable (AP), Accounts Receivable (AR), and general ledger entries. Issue sales invoices, progress claims, and official receipts to clients accurately and timely. Keep track of supplier’s, progressive claims, and subcontractor payments. Manage staff monthly claims, petty cash, and daily payment records/vouchers. Maintain proper documentation and systematic filing of all accounting and financial records for audit purposes. Prepare the yearly bank reconciliation statements, general ledgers, Statement of Comprehensive Income, and Statement of Financial Position for the year. Liaise directly with external Auditors and Tax Agents on all corporate audit and tax matters where applicable. Keep updated with changes in financial regulations and legislation. Preparing and submit SST/service tax reports. Preparing and processing accurate monthly payroll for staff including salaries, allowances, deductions, and reimbursements via company systems. Ensuring timely and compliance of statutory contribution, such as EPF, SOCSO, EIS, and income tax. 2. Administrative Support: Manage general office administration, office utilities, stationery supplies, and maintenance of office equipment, maintain the tidiness and organization of the material library, and provide day-to-day administrative support. Assist with basic HR duties, including monitoring team attendance/leaves, maintaining employee files and onboarding coordination. Support project teams with administrative documentation (e.g., preparing letters of award, formal site documentation, or filing certificates). Work alongside project designers to coordinate site purchasing and deliveries. Source for better-value suppliers/subcontractors, and verify that incoming quotation specifications match site requirements. Coordinate with office cleaner to ensure daily facility upkeep. Conduct market research and handle specialized procurement for the Director's personal and professional requests. Perform any other ad-hoc administrative or accounting duties assigned by management. Requirements: Education: Candidate must possess at least a Professional Certificate, Diploma, or Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking, Business Studies/Administration/Management, or equivalent. Experience: Minimum 2-3 years of working experience in handling basic accounting (AP/AR/Full sets) and office administration. Experience in interior design, construction, or renovation industries is a strong advantage. Skills: Proficient in Microsoft Office (Word, Excel) and familiar with accounting software (e.g., AutoCount, SQL). Attributes: High attention to detail, highly organized, honest, trustworthy, and able to work independently with minimal supervision. Languages: Good command of written and spoken English and Bahasa Malaysia. Ability to speak Mandarin is an added advantage to liaise with specific suppliers/subcontractors.