Personal Assistant to COO

Key Responsibilities: - Provide full-spectrum executive and administrative support to the COO. - Manage the COO’s calendar, appointments, meetings, and travel arrangements. - Coordinate all meetings, including the preparation of agendas, presentation, and meeting minutes. - Draft, review, and manage professional correspondence, emails, reports, and official documents. - Liaise and follow up with internal departments, consultants, agencies, contractors, bankers, and etc. - Organize corporate events, management meetings, client engagements, and VIP hospitality arrangements. - Handle confidential documents and sensitive information with discretion and professionalism. - Monitor task progress, deadlines, and action items on behalf of the COO. - Attend meetings with the COO when required and provide administrative follow-through. Requirements: - Diploma or Bachelor's Degree in Business Administration, Management, Communications, or a related field. - Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant. - Excellent command of English. Proficiency in Chinese will be an added advantage. - Strong organizational, multitasking, and time-management skills. - Good interpersonal and communication skills, with strong business etiquette. - High level of integrity, confidentiality, and attention to detail. - Proficient in Microsoft Office, Google Workspace, and presentation preparation. - Possess own transport and be willing to travel when required. Preferred Attributes: - Strong sense of ownership and accountability. - Proactive, resourceful, and able to anticipate needs and solve problems effectively. - Calm, composed, and professional when handling high-pressure situations. - Comfortable interacting with senior executives, VIPs, and external stakeholders. - Mature, adaptable, dependable, and able to maintain confidentiality at all times.