Administrative Assistant Manager

Responsibilities: - Oversee the day-to-day management of the office environment, ensuring a productive workspace for all departments. - Manage office supplies, maintenance, and equipment, ensuring timely replenishment and repairs. - Ensure the office complies with health and safety regulations. - Manage vendor relationships, including service providers, maintenance contractors, and suppliers. - Supervise administrative and support staff, delegating tasks and ensuring deadlines are met. - Conduct regular performance reviews, manage time-off requests, and coordinate office schedules. - Handle recruitment and onboarding for administrative staff when necessary. - Monitor and manage the office budget, ensuring cost-effective use of resources. - Track expenses, prepare reports, and liaise with the finance department for budgeting and invoicing. - Coordinate and facilitate cross-company communications to ensure smooth workflow and collaboration. - Act as a point of contact for internal and external queries. - Provide administrative and secretarial support to the CEO and executive team, including managing calendars and scheduling meetings. - Assist in the preparation of reports, presentations, and other documentation. - Organize and coordinate travel arrangements, including flights, accommodation, and itineraries. - Prepare agendas, attend executive meetings, and take minutes. - Follow up on action items and ensure timely completion of tasks. - Assist in managing special projects and coordinating multi-company initiatives. - Track project timelines, communicate updates, and ensure stakeholder alignment. - Maintain organized filing systems for office documents, contracts, and records. - Organize and manage corporate events, meetings, and staff gatherings. Requirements: - Diploma/ Bachelor Degree in Business Administration, Office Management or relevant field. - Minimum of 8 years of experience in office management and executive support. - Excellent organizational and time management skills. - Strong written and verbal communication skills in English, Bahasa Malaysia and Chinese. - Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. - Ability to maintain confidentiality and handle sensitive information. - Flexibility and adaptability to work in a fast-paced environment.