Human Resources Assistant
Job Summary
We are looking for a detail-oriented and responsible HR Assistant to support our daily Human Resources operations. This role focuses on assisting the HR team with recruitment coordination, candidate follow-up, employee records maintenance, and general administrative tasks. The role is a remote position requiring approximately 3 days of office attendance per month in Malaysia.
Responsibilities
- Support recruitment and candidate screening
- Maintain HR documentation and employee records
- Manage attendance, leave, and payroll data
- Assist with onboarding and administrative tasks
Required Skills
- Attention to detail
- Microsoft Excel & Google Sheets
- Organisational skills
- Communication skills
Job Details
Responsibilities:
- Recruitment Support: Assist the HR team in handling basic recruitment tasks, including candidate screening, interview coordination, application follow-up, candidate record updates and recruitment progress tracking.
- HR Documentation: Prepare, update and maintain HR-related documents, employee records, recruitment files, onboarding materials, attendance records and internal HR forms.
- Employee Records Management: Maintain accurate staff information, employment records, leave records, attendance records and other HR data to ensure all documents are properly organised and easy to retrieve.
- Onboarding Support: Assist with onboarding arrangements for new employees, including preparing basic documents, collecting required information, explaining simple internal procedures and supporting the team during the joining process.
- Attendance and Leave Support: Assist in recording and checking attendance, leave applications and related updates.
- Payroll Coordination Support: Assist in preparing basic payroll-related records such as attendance summaries, leave records, claims information and employee updates for internal checking.
- HR Communication Support: Follow up with candidates, employees and internal team members through communication channels when required.
- Data Entry and Reporting: Update HR data into spreadsheets, shared files or internal systems. Assist in preparing simple summaries related to recruitment status, attendance records, employee updates and HR task progress.
- File and Record Management: Organise HR documents, recruitment records, employee files, internal forms and shared folders.
- Monthly Office Meetings: Attend the Malaysia office approximately 3 days per month to join team meetings, report work progress, provide task updates, receive feedback, confirm work details and support other related coordination matters.
Requirements:
- SPM, Diploma or equivalent qualification.
- Fresh graduates are welcome to apply.
- Interested in Human Resources, recruitment, administration or office support work.
- Good attention to detail and able to follow instructions accurately.
- Basic computer skills, including Microsoft Excel, Google Sheets and online collaboration tools.
- Able to handle simple HR records, candidate information and work documents.
- Responsible, organised and able to complete tasks within deadlines.
- Able to work under a hybrid arrangement and maintain stable communication during working hours.
- Prior experience in HR, recruitment, admin support, customer service or data entry will be an advantage, but not compulsory.
Benefits:
- Full-time position.
- Remote working arrangement.
- EPF, SOCSO and EIS contributions provided where applicable.
- Basic work guidance and training will be provided.