HR & Admin Executive
Job Summary
The HR & Admin Executive will manage recruitment, onboarding, and employee documentation while ensuring compliance with Malaysian labor regulations. You will also oversee office administration, procurement, and facility maintenance to ensure smooth daily operations. Additionally, the role involves supporting the China Project Manager and management team with administrative tasks and coordination.
Responsibilities
- Manage recruitment and onboarding processes
- Handle HR documentation and payroll support
- Ensure labor law compliance
- Oversee office administration and procurement
- Provide administrative support to management and project teams
Required Skills
- Proficiency in Mandarin (Required)
- 2-3 years HR & Admin experience
- Knowledge of Malaysian labor law
- Proficiency in English and Bahasa Malaysia
- Strong organizational and attention to detail
Job Details
Responsibilities:
- Assist in recruitment and facilitating the onboarding of new hires.
- Organize and uphold employee documentation, employment agreements, and personnel files.
- Track and oversee employee attendance, leave usage, and overtime hours.
- Aid in payroll processing by gathering attendance, overtime, and benefit information.
- Manage employee confirmation, contract renewals, and resignation procedures.
- Ensure adherence to Malaysian labor regulations, EPF, SOCSO, EIS, and legal obligations.
- Supervise office administration and daily operations within the office environment.
- Manage the procurement of office supplies and inventory oversight.
- Facilitate office maintenance, utility services, and cleanliness.
- Assist the China Project Manager or the management team with administrative tasks and coordination.
- Support the project team with documentation, reporting, and communication activities.
Requirements:
- Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
- Experience: At least 2–3 years of working experience in combined HR and administrative functions.
- Language Proficiency (Crucial): Proficiency in spoken and written Mandarin is strictly required to liaise effectively with the Taiwan management team. A good command of English and Bahasa Malaysia is also essential.
- Attributes: Highly organized, detail-oriented, and capable of working independently.