HR Assistant / Supervisor
Job Summary
We are seeking a Human Resource Assistant/Supervisor to support our group expansion. This role involves managing end-to-end recruitment, employee record maintenance, and payroll administration. The successful candidate will also assist in HR documentation and employee relations activities.
Responsibilities
- Manage end-to-end recruitment and onboarding
- Maintain employee records and database accuracy
- Oversee foreign worker administration
- Support payroll and benefits processing
- Handle HR documentation and employee relations
Required Skills
- Diploma/Degree in HR or Business
- 1-3 years HR experience
- Proficient in Microsoft Office
- Knowledge of labor laws
- Familiarity with IPayroll/HR2000
Job Details
Key Responsibilities:
Recruitment & Onboarding
- Prepare interview documents and coordinate with candidates
- Support onboarding process (prepare offer letters, collect documents, orientation)
Employee Records Management
- Maintain and update employee personal files (hardcopy & digital)
- Ensure accuracy of HR database and filing system
- Monitor employee attendance, leave records, and overtime calculation
- Managed end-to-end foreign worker administration including work permit applications, visa and passport renewals, levy payments, FOMEMA, SPIKPA insurance and accommodation arrangements
Payroll & Benefits Support
- Assist in payroll preparation (attendance, claims, allowances)
- Handle employee benefits administration (leave, insurance, claims)
HR Administration
- Prepare HR letters (confirmation, warning, promotion, resignation acceptance)
- Handle general HR documentation and reports
Employee Relations
- Respond to employee inquiries regarding HR policies and procedures
- Support disciplinary processes and documentation
- Assist in organizing staff activities and engagement programs
Requirements:
- Diploma/Degree in Human Resources, Business Administration, or related field
- Preferably 1–3 years of HR or administrative experience
- Basic knowledge of labor laws and HR practices
- Good communication and interpersonal skills
- Proficient in Microsoft Office and HR systems and experience with IPayroll (HR2000) system is an added advantage
- Strong organizational and multitasking skills