Human Resources Executive
Job Summary
We are seeking a hands-on and detail-oriented HR Executive to support end-to-end recruitment, HR operations, and the employee lifecycle. The ideal candidate will manage payroll support, maintain employee documentation, and ensure compliance with statutory requirements. You will serve as a key point of contact for employee engagement and provide administrative support to the HR department.
Responsibilities
- Manage end-to-end recruitment process.
- Handle onboarding, offboarding, and payroll processing.
- Maintain HR documentation and employee database.
- Ensure compliance with labor laws and statutory requirements.
- Support employee engagement and administrative tasks.
Required Skills
- 2-3 years of HR experience
- Employment Act & Statutory knowledge (EPF, SOCSO, PCB, HRDF)
- Full-cycle recruitment & Payroll processing
- Proficiency in English and Bahasa Malaysia
- Meticulous record-keeping skills
Job Details
Recruitment & Talent Acquisition
- Support end-to-end recruitment: job postings, sourcing, screening, interview coordination, assessments, and offer processing within timelines.
- Proactively source candidates through job portals, referrals, headhunting, and networking beyond inbound applications.
- Maintain the applicant tracking system and provide regular hiring status updates to the HR Manager and hiring managers.
Onboarding & Offboarding
- Prepare all onboarding documentation, system access, and orientation materials before each new joiner’s start date.
- Conduct employee orientation and assist with statutory registrations (EPF, SOCSO, PCB).
- Execute the full offboarding checklist for every departure: systems access revocation, final payroll inputs, asset recovery, and stakeholder notification.
Payroll Support & HR Documentation
- Process payroll inputs accurately (joiners, leavers, public holiday pay, part-timers, adjustments) with proper verification.
- Prepare and issue HR correspondence (offer letters, confirmation letters, extension letters, payment in lieu, demand letters) with thorough accuracy checks.
- Maintain and update the master employee database in real-time, keeping all records confidential and audit-ready.
HR Operations & Compliance
- Execute HR SOPs consistently and highlight improvement opportunities.
- Track and follow through on day-to-day HR tasks (probation reviews, name cards, contract renewals, employee requests) within defined timelines.
- Assist in ensuring compliance with the Employment Act 1955, Industrial Relations Act 1967, and all statutory requirements.
Employee Engagement & Support
- Act as the first point of contact for HR-related queries, escalating when needed.
- Support employee engagement initiatives, internal events, and welfare activities.
- Assist in managing the company’s HRDF account, coordinating training bookings, and workshop logistics.
Administration & Reporting
- Generate HR reports and data (headcount, turnover, recruitment pipeline, leave balances).
- Support HR projects and cross-functional initiatives.
- Handle general administrative and welfare needs as assigned.
Requirements:
- Minimum 2–3 years of hands-on HR experience, preferably in a media/digital environment.
- Bachelor’s Degree in Human Resource Management, Business Management, or equivalent.
- Working knowledge of the Employment Act 1955, Industrial Relations Act 1967, and statutory processes (EPF, SOCSO, PCB, HRDF).
- Hands-on exposure to full-cycle recruitment, payroll support, and HR documentation.
- Meticulous, systematic, and organised with strong attention to detail in record-keeping and document preparation.
- Proactive communicator with excellent written and verbal English and Bahasa Malaysia.
- Able to manage multiple tasks, meet deadlines, and follow through independently with minimal supervision.
- Emotionally intelligent, approachable, and able to handle sensitive employee matters with discretion.
- Willing to go the extra mile when it counts — whether it’s supporting a last-minute event or ensuring urgent matters are seen through.