Special Projects Manager

Job Scope: Special Projects Manager – EPIC Position Summary The Special Projects Manager will lead and oversee a team to execute impactful community development projects, driving collaboration between funders, grant stakeholders, and internal teams. This role is central to ensuring that projects align with EPIC's mission of fostering sustainable development through meaningful partnerships and efficient resource utilisation. The Special Projects Manager will design, implement, and optimise processes to deliver high-quality outcomes while cultivating relationships that support EPIC's long-term goals. Key Responsibilities 1. Special Project Design & Execution - Strategic Planning: Develop and design special projects that align with EPIC's vision, establishing clear deliverables, timelines, and resource requirements. - Execution Oversight: Manage project implementation, ensuring timely completion within scope and budget. - Interdepartmental Collaboration: Work closely with operations, finance, and marketing teams for cohesive project execution. - Risk Mitigation: Identify and resolve risks or bottlenecks to maintain project momentum. 2. Stakeholder & Funder Engagement - Funder Relationship Management: Act as the primary liaison for funders, maintaining professional, transparent communication and fostering long-term collaboration. - Grant Compliance: Ensure all funding agreements are met, including accurate reporting and compliance with grant requirements. - Proposal Development: Participate in developing compelling proposals to secure funding for EPIC's initiatives. - Impact Reporting: Provide detailed progress updates to funders, showcasing successes, challenges, and measurable outcomes. 3. Team Leadership & Development - Team Oversight: Manage and mentor project coordinators, fostering a collaborative environment for achieving project goals. - Performance Management: Set clear performance targets and provide regular feedback to the team. - Resource Allocation: Ensure adequate tools, funding, and personnel are available for efficient project delivery. 4. System & Process Optimization - Project Management Systems: Establish and maintain systems for tracking budgets, timelines, deliverables, and stakeholder interactions. - Documentation Standards: Develop templates and workflows to ensure consistency in project documentation and tracking. - Monitoring Frameworks: Create systems for measuring project KPIs and evaluating risk management strategies. 5. Quality Assurance & Impact Measurement - Outcome Measurement: Track project results, ensuring alignment with EPIC’s objectives and funder expectations. - Continuous Improvement: Conduct post-project reviews to identify best practices and areas for improvement. 6. Financial Oversight - Budget Management: Develop, monitor, and report on project budgets to ensure alignment with financial goals. - Cost Optimization: Implement strategies to maximize impact within budgetary constraints. - Funder Reporting: Deliver accurate and transparent financial updates to funders. 7. Communication & Reporting - Internal Reporting: Provide leadership and stakeholders with regular updates on project progress and key metrics. - External Engagement: Keep funders and community partners informed of milestones and project outcomes to maintain trust and accountability. Requirements Required Skills & Qualifications - Education: Bachelor’s Degree in project management, business administration, or social sciences, Master’s degree. - Experience: 5–7 years in project management and stakeholder management. - Leadership: Demonstrated ability to lead diverse teams and manage multiple complex projects. - Technical Skills: Proficiency in project management software (e.g., Asana, Trello) and financial tools. - Communication: Exceptional interpersonal skills for engaging with stakeholders and preparing reports. Key Performance Indicators (KPIs) - On-time and within-budget project completion. - Positive stakeholder and funder feedback. - High-impact outcomes that align with EPIC’s mission and funder goals. - Strong team performance and professional development.