Executive Assistant
Job Summary
You'll be the right hand to our Group CEO, Chris, keeping his days organised so he can focus on growing the business. This role involves managing calendars, coordinating high-level meetings, and handling communications with key partners. We are looking for a detail-oriented professional with strong organizational skills and proficiency in Google Workspace and AI tools.
Responsibilities
- Manage Group CEO's calendar and travel arrangements
- Liaise with management, Board, partners, and government agencies
- Prepare meeting materials, speeches, presentations, and minutes
- Handle correspondence and track outstanding tasks
Required Skills
- Minimum of a bachelor’s degree
- Highly organised, discreet and detail-oriented
- Fluent in English and Bahasa Malaysia
- Confident using Google Workspace and AI tools
Job Details
About the role You'll be the right hand to our Group CEO, Chris, keeping his days organised so he can focus on growing the business. What you'll do Manage the Group CEO’s calendar and travel arrangements, and coordinate client meetings, workshops and company events. Liaise with the management team, Executive Council and Board of Directors. Support the Group CEO’s engagements with partners such as Google and Alibaba.com, industry associations such as SAMENTA, MCMTC and Vistage CEO Group, and government agencies such as MATRADE, MDEC and SME Corp. Prepare meeting materials, draft keynote speeches and presentations, take minutes and follow up on action items. Handle emails, calls and other correspondence professionally on behalf of the Group CEO. Prepare documents and reports, and track outstanding tasks and deadlines. Requirements What We're Looking For Minimum of a bachelor’s degree. Highly organised, discreet and detail-oriented. Fluent in English and Bahasa Malaysia. Mandarin proficiency is an advantage. Confident using Google Workspace and AI tools. Comfortable working with senior stakeholders and adapting to shifting priorities. Maintains a professional appearance and presents themselves confidently.