HR Executive
Job Summary
As the Human Resources Executive, you will manage daily people operations including payroll, onboarding, and compliance to support our workshop and office staff. You will work closely with team leads to handle recruitment, employee relations, and HR administration in a fast-paced environment. This role offers an opportunity to build strong HR fundamentals and grow within a close-knit team.
Responsibilities
- Process monthly payroll and track attendance
- Coordinate recruitment, interviews, and onboarding
- Handle employee relations and ensure compliance with labor laws
- Maintain HR records and prepare routine reports
Required Skills
- 2+ years of hands-on HR experience
- Experience with payroll and statutory filings (SOCSO, EPF)
- Strong Excel or HRIS skills
- Good communication and problem-solving abilities
Job Details
Responsibilities
HR Operations
- Process monthly payroll input, track attendance records, and coordinate with finance to ensure accurate salary payouts.
- Maintain employee records in our HRIS or spreadsheets and update contracts and statutory filings.
- Handle leave approvals, claim processing, and basic procurement for staff supplies.
- Prepare simple HR reports for management review and routine reconciliation tasks.
Recruitment & Onboarding
- Coordinate job postings, screen CVs, and schedule interviews with workshop and sales leads.
- Conduct new hire orientation, prepare employment contracts, and set up access and workstations.
- Manage probation reviews and collect feedback to support hiring decisions and retention.
- Maintain a pipeline of candidates for common roles to reduce time to hire.
Employee Relations & Compliance
- Act as first point of contact for staff queries, resolve routine issues, and escalate when needed.
- Support disciplinary processes, document incidents, and maintain confidentiality at all times.
- Ensure compliance with Malaysian employment laws and company policies and prepare basic compliance reports.
- Promote a positive working environment through clear communication and practical problem solving.
Requirements
Qualifications & Experience
- Bachelor's degree in Human Resources, Business, or related field preferred, or a relevant diploma with experience.
- Minimum 2 years of hands-on HR experience, ideally within retail, automotive, or SME settings.
- Experience handling payroll, statutory contributions, and basic HR administration tasks.
- Exposure to recruitment, onboarding, and employee record management.
Hard Skills & Knowledge
- Practical experience with HRIS or strong Excel skills for tracking payroll and attendance.
- Familiarity with SOCSO, EPF, and statutory filing procedures in Malaysia.
- Competence in CV screening, interview scheduling, and basic selection techniques.
- Ability to prepare accurate personnel records and routine HR reports.
Soft Skills & Qualities
- Clear communication and ability to build rapport with technicians and management.
- Organised, reliable, and comfortable handling confidential information.
- Problem-solving mindset with focus on practical solutions and steady follow-through.
- Willingness to learn, take ownership of small projects, and improve existing processes.