Ecommerce Inventory Admin

We are looking for a detail-oriented, highly organized, and proactive Ecommerce Inventory Admin to support our Catalog Manager. In this role, you will play a key part in keeping our product catalog accurate, updated, and well-structured, while helping streamline daily category operations, departmental communications, and administrative workflows. Responsibilities: 1. Product Listing - Conduct product research & physical inspections to source all relevant info (Brand, SKUs, barcodes, specifications, pricing, images etc.) - Write product-based copy based on search intent (titles, descriptions, buying guides, landing page copy, blogs, alt text, URLs, etc.) - Ensure product-graphics meet internal guidelines before officially listing across all platforms 2. Platform Maintenance - Conduct regular audits to resolve any site errors (duplicate SKUs, missing attributes, improper categorization, unresponsive page, etc.) - Liaise with ground staff to ensure catalog data reflects actual stock levels, specifications, and ongoing promotional schedules - Prepare weekly/monthly catalog performance reports, sales tracking spreadsheets, and presentations 3. Campaigns & Promotions Management - Setup campaigns & promotions across platforms as requested by Manager (configure promo codes, bundle deals, flash sales, vouchers, etc.) - Coordinate with Creatives for all relevant promotional content (banners, posters, shorts, storefront updates, etc.) 4. Ad-hoc inventory tasks - Conduct regular cycle counts, physical inventory checks, and spot audits to reconcile system counts with actual warehouse stock - Monitor stock thresholds, flag low-stock or slow-moving items, and assist procurement teams with purchase orders - Identify, report, and resolve stock variances, missing items, damages, or delivery errors with suppliers and internal teams Requirements: - Minimum 3+ years experience in inventory management, e-commerce, merchandising (experience with Shopify is a strong plus) - Advanced Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, conditional formatting, basic formulas) - Strong written English & BM (Mandarin is a bonus) - High attention to detail & accuracy with data entry. - Good organizational & time-management skills with the ability to prioritize tasks independently What We Offer: - Competitive Basic Salary - Performance-based Incentives - Opportunity for personal & career growth - Supportive work environment with guidance & mentorship from experienced team members - Stable, growing company with consistent work volume What the ideal candidate looks like? - Extreme Accuracy & Attention to Detail: You are extremely meticulous about data entry and verification - Strong research instincts: You know where to find information, how to verify it - Ground-Level Pragmatism: You are not afraid to get your hands dirty in order to get the information you need - Impeccable personal organisation: You instinctively take note & organise everything - Independent Time Management: Able to balance routine, high-volume data maintenance with shifting campaign setups - Strong Commercial sense: You can look beyond simple physical similarities and group products based on consumer psychology and shopping habits