Account Admin Executive

Your Growth & Impact Build practical accounting experience across payables, receivables and reconciliations to strengthen your finance foundation. Expand your administrative scope by taking ownership of office procedures and supplier communications. Gain exposure to Malaysian trading operations and compliance, making you a stronger candidate for senior admin or accounting roles. Develop cross-functional relationships with procurement and sales teams to see how finance supports business decisions. Responsibilities Financial Operations - Process vendor invoices, match purchase orders and prepare timely payments to maintain good supplier relationships. - Raise customer invoices, track collections and follow up on overdue payments with polite reminders. - Perform regular bank reconciliations and manage petty cash with clear records. - Support month-end routines and prepare basic finance summaries for the manager. Administrative & Office Management - Manage office supplies, vendor bookings and basic facility needs to keep the workplace functional. - Maintain organized filing systems for contracts, invoices and delivery documents both physical and digital. - Coordinate incoming shipments and paperwork with logistics or suppliers to ensure smooth receipt. - Assist with employee administrative tasks such as claims, attendance records and simple payroll inputs. Reporting & Stakeholder Support - Prepare weekly cash position notes and flag any shortfalls to the finance lead. - Create clear, concise reports and spreadsheets to help the team track orders and receivables. - Liaise with external parties such as suppliers, freight forwarders and basic service vendors on behalf of the team. - Help implement small improvements to procedures to reduce manual work and errors. Requirements Qualifications & Experience - Diploma or equivalent in Accounting, Finance, Business Administration or related field. - Around 2 years of relevant experience in accounting, bookkeeping or admin roles within trading or SME environments. - Familiarity with basic Malaysian tax or SST concepts and trade documentation is preferred. - Comfortable working in a small team with hands-on responsibilities and occasional multitasking. Hard Skills & Knowledge - Proven ability with Microsoft Excel for reconciliations, simple formulas and reporting. - Experience using accounting software such as MYOB, QuickBooks or similar. - Practical knowledge of accounts payable, accounts receivable and bank reconciliation processes. - Clear record keeping, invoice processing and basic cash handling procedures. Soft Skills & Qualities - Detail oriented and reliable, with an eye for spotting mismatches or missing information. - Good verbal and written communication in English and Bahasa Malaysia to liaise with suppliers and colleagues. - Organised time management and the ability to prioritise routine tasks under time pressure. - Positive team player attitude, willing to learn and take on practical responsibilities to help the team run smoothly.