Office Assistant
Job Summary
As an Office Assistant, you will play an important role in supporting day-to-day office operations and ensuring that the workplace runs smoothly and efficiently. Your scope covers office supplies, access management, facilities maintenance and vendor coordination. You are required to handle general administrative tasks, manage inventory, and coordinate with various departments and vendors.
Responsibilities
- Oversee day-to-day office operations
- Manage office supplies inventory
- Handle access card system
- Coordinate office repairs and vendor relations
- Process utility bills and office payments
Required Skills
- Proficiency in English, Mandarin and Bahasa Malaysia
- Minimum Diploma or equivalent qualification
- 2-3 years of office administration experience
- Good communication and organisational skills
- Detail-oriented and able to multitask
Job Details
Key responsibilities
Oversee the day-to-day operations of the office to ensure a smooth, efficient and well-maintained working environment.
Handle general administrative and operational tasks to support daily office activities.
Manage inventory of office supplies, stationery, equipment and pantry/snack items, including monitoring usage, replenishing stock and ensuring sufficient availability.
Manage the office access card system, including maintaining access records and handling the issuance, activation and deactivation of access cards for new and departing employees.
Coordinate office repairs, maintenance and servicing, and liaise with relevant service providers and vendors when required.
Liaise with vendors and service providers regarding office maintenance, supplies, utilities and other operational matters.
Ensure utility bills and other office-related payments are processed in a timely manner to avoid service disruptions.
Handle incoming mail and courier deliveries, including distribution to the relevant departments or employees.
Coordinate with various departments to support their office and operational requirements.
Assist with other ad-hoc administrative and office-related tasks as required.
Mandatory:
Fluency in Bahasa Indonesia (if required)
Good command of English, Mandarin and Bahasa Malaysia.
Minimum Diploma, Degree, Professional Certificate or equivalent qualification.
2–3 years of relevant experience in office administration, facilities management, office supplies, vendor coordination or general administrative matters.
Good communication and organisational skills.
Good numerical skills with the ability to identify errors, discrepancies and inconsistencies.
Able to multitask, prioritise responsibilities and work independently with minimal supervision.
Proactive, responsible and resourceful, able to resolve issues effectively with a strong sense of urgency.
Good interpersonal and coordination skills.
Well-organised, detail-oriented and willing to learn.
Benefits:
EPF, SOCSO & EIS contributions
Annual leave & sick leave
5-day work week (Monday – Friday)
Convenient public transport access – within walking distance of MRT
Dynamic and fast-paced working environment
Team building activities, employee pantry, snacks, beverages and other workplace benefits