Purchasing Executive

Handle daily purchasing activities and ensure timely procurement of goods, materials, and supplies required by the company and its outlets. Source and compare quotations from different suppliers to obtain competitive prices and suitable product quality. Communicate and negotiate with suppliers regarding pricing, payment terms, delivery schedules, and product specifications. Prepare and issue Purchase Orders (PO) and follow up on order status and delivery arrangements. Coordinate with outlet managers and relevant departments to ensure sufficient stock availability. Monitor inventory levels and assist in replenishment planning to prevent overstocking or stock shortages. Verify supplier quotations, invoices, delivery orders, and purchase records for accuracy. Maintain an updated supplier database, purchasing documents, and procurement records. Assist in monitoring purchasing costs and identifying opportunities to reduce expenses. Follow up on delayed deliveries, incorrect items, damaged goods, and other supplier-related issues. Coordinate with the Finance Department on invoice verification and supplier payment matters. Perform other purchasing and administrative duties as assigned by the supervisor. Requirements Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, or a related field. 1–3 years of experience in purchasing, procurement, or a related role. Fresh graduates with relevant qualifications may also be considered. Experience in the F&B, hospitality, retail, or multi-outlet industry is an advantage. Good negotiation, communication, and interpersonal skills. Basic knowledge of purchasing procedures, inventory control, and supplier management. Proficient in Microsoft Excel and Microsoft Office applications. Good organisational skills with strong attention to detail. Able to manage multiple tasks, meet deadlines, and work independently. Responsible, proactive, honest, and willing to learn. Good command of English and Bahasa Malaysia. Mandarin is an added advantage.